Associate Director of Payroll

Overview

Title: Associate Director of Payroll

Department: Partner Solutions Human Resources

Location: Hybrid, based in Washington, DC, or Durham, NC; or Remote in the locations noted below

Who We Are

Today’s societal challenges are more complex, interconnected, and urgent than ever. Sunflower Services is comprised of over 240 professionals with deep expertise in the philanthropic sector. We provide support services to fiscal sponsors and intermediaries—and their hundreds of mission-driven projects—that are creating meaningful change. We welcome job-seekers who are motivated by results and driven by impact. For a list of current job openings at Sunflower, please visit our Linked In page.

Sunflower Services is an independent, nonprofit-owned Public Benefit Corporation dedicated to providing operational excellence to nonprofit and social impact organizations. Sunflower delivers integrated solutions in finance, HR, grants management, compliance, and other administrative areas, helping mission-driven organizations and changemakers focus on what matters most: their impact.

This position will oversee and manage the payroll processes for multiple separate nonprofit entities and serve as the expert on payroll related questions. This position is in Sunflower Services’ Human Resources (HR) client-facing team, and will report to a Director of HR.

• Payroll Management:
  Manage high volume, semi-monthly payroll process across all non-profits, including leading the processing of exceptions, new hire and termination pay, and leaves of absence, as well as overseeing time and attendance tracking.
• Manage the payroll cycle, including managing the payroll calendar for internal stakeholders, and shepherding payroll through each stage of processing, review, submission, and reconciliation.
• Partner with the finance team to complete reconciliations of payroll and tax transactions, including review of payroll register and matching net pays, taxes, and 401(k) transactions to bank activity, to resolve discrepancies, and to process tax adjustments through the finance systems.
• Provide consultative guidance to clients on payroll requests to ensure compliance and equity. This includes communicating effectively with employees, management, and internal stakeholders.
• Review/approve payroll entry, and input back-end payroll adjustments as appropriate.
• Ensure accuracy in the final approval and submission of each payroll.
• Coordinate off-cycle payroll process.
• Coordinate garnishments and live checks as needed.
• Ensure benefit and employee-life cycle changes are properly documented in the payroll process.
• Act as go-to payroll expert for internal staff stakeholders and external clients, researching answers as needed.
• Partner with the Director of HR in developing and supporting payroll-related objectives, outputs, and standards. Special projects related to these objectives as assigned.
• Manage and contribute to various periodic audits, including 401(k) retirement plan eligibility tracking and plan audit, as well as benefits deduction changes during open enrollment.
• Ensuring integrity of payroll data across systems.
• Review and ensure accuracy of change order and memo process.
• Oversee Payroll Associate and serve as back up for all payroll actions, as needed.

• Collaborate with the HR Team in rolling out additional components of the HRIS system, as appropriate.
• Manage payroll documentation, including collection, review, storage, auditing, retention policies, and distribution.
• Produce and distribute payroll reports cyclically and ad-hoc.
• Develop and maintains systems to streamline routine flow of payroll and tax information between payroll and finance department, reconciling transactions semi-monthly.
• Work closely with the finance department to reconcile inquiries, discrepancies and issues arising from payroll or payroll/tax-related bank activity.
• Identify and lead cross-team payroll process and workflows.
• Support quality control efforts for employee data, including routine audits of deductions, taxes, salary data, etc.
• Support the development of protocols for other internal teams, such as the finance and compliance…