Human Resources Specialist

Position Summary

The Human Resources Specialist (HRS) is responsible for providing human resources and facilities management support  HRS reports to and works with the Chief Administrative Officer (CAO) to process personnel actions, employee orientations, separations, record keeping, file maintenance, updating policy documentation, and providing administrative and event support.

Like all MACPAC employees, the Human Resources Specialist is expected to:

• demonstrate and model commitment to team and personal success;
• work collaboratively with others inside and outside of the organization;
• adapt behavior in response to feedback and experience;
• contribute to the growth, expertise, and knowledge of colleagues;
• hold self accountable for meeting expectations in a timely, professional manner; and
• foster a culture of inclusion and belonging.

The Human Resources Specialist is expected on a routine basis to:

• coordinate and perform recruitment activities, including maintenance of HR-related systems and documentation, routine management of the online recruitment platform, maintenance of position descriptions, development or maintenance of other forms and templates, analysis of recruitment data, and outreach to candidates for MACPAC positions;
• make recommendations for continuous quality improvement in the agency’s recruitment processes;
• perform onboarding processes for new hires, including serving as the primary point of contact for candidates and new hires, setting up and maintaining personnel file folders, preparing and submitting forms for benefits enrollment, background investigations and credentialing, collecting and handling personally identifiable information (PII) data in a secure manner, conducting orientation presentations and tours, and establishing new employee access to appropriate systems and accounts;
• perform offboarding processes for retirements, resignations and terminations, including revoking access to relevant systems, preparing and submitting forms, maintaining and executing an exit checklist, collecting MACPAC property and sharing appropriate separation information with the employee;
• prepare personnel actions and supporting documentation to be submitted to the General Services Administration (GSA), Commissions and Boards Services (CABS) for processing as directed;
• correspond with, collaborate with, and monitor GSA-CABS to track personnel actions for processing and resolve discrepancies as needed;
• research, liaise with GSA-CABS, and serve as an internal subject matter expert on benefits and employee obligations, including but not limited to payroll, health insurance, retirement, employee assistance program, financial disclosure reports, outside employment, and conflict of interest for the purpose of answering staff questions, updating policy and the employee handbook;
• serve as a member of employee working groups and help implement internal staff engagement policies and practices;
• assist with maintaining the employee handbook, including tracking external sources for changes in federal and local law affecting MACPAC, preparing drafts of new policies for review by the CAO and executive director;
• act as timekeeper in the electronic time and leave system, HRLinks, including entering time and leave for all employees and commissioners each pay period, updating base schedules, resolving discrepancies, and approving timecards as needed;
• prepare relocation reimbursement vouchers for employees in accordance with Federal Travel Regulations and internal travel policies;
• update and maintain records and systems to reflect changes related to staffing, payroll, taxes, benefits, address, PII data and policy, including recruitment systems, transit benefits, HRLinks, personnel files, payroll and anniversary tracking spreadsheets;
• maintain access to required federal and MACPAC systems and accounts including eOPF, USAccess FedIDCard, HRLinks, MAX.gov, Smart Benefits;
• maintain official personnel records for commissioners and staff;
• perform administrative aspects of recruitment including posting openings, representing MACPAC at virtual or in-person job fairs, running reports and maintaining files;
• create, use, update…