Sr. Conference Services Manager

Overview

Hotel Washington is seeking a dynamic, service-oriented, and creative Conference Services Manager to have fun by creating a spirited and thoughtful experience for our guests and our team! This position requires networking skills to create strong relationships in the community and with our clients, great multi-tasking abilities, and the desire to succeed! Our Conference Services Manager must enjoy working in a fast-paced, multi-faceted atmosphere, and have an outgoing personality with great communication skills.

This, with an eagerness to learn are assets we look for. Join us. We are waiting for you!!

What's In It For You? When You Join Hotel Washington You'll Be Part Of a Team Committed To An Inclusive, Employee-focused Workplace That Is Invested In Your Development. We Want You To Feel Engaged, Empowered, And Excited To Grow With Us. After All, We Believe Our Greatest And Most Valuable Asset Is Our People! Hotel Washington Provides a Rewarding, Fun And Flexible Work Environment, Exciting Perks, An Atmosphere Designed To Encourage And Promote Career Growth Within The Company And a Robust Benefit Package Including, But Not Limited To

Our Company:
Hotel Washington is a division of Schulte Companies, a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants.

• Prepare resumes for groups and review all details in weekly meetings.
• Adhere to the Catering and Conference Services Department’s standard operating procedures.
• Promptly and thoroughly handle all steps in the event planning and execution processes.
• Proactively establish a good rapport with the client, preparation work having been done accurately and being visible during the conference to ensure the client’s expectations have been met.
• Conduct pre-conference meetings as needed.
• Communicate with banquet managers for all related banquet functions and communicate client requests to relevant departments.
• Conduct planning meetings, site inspections, Pre-Convention meetings.
• Work closely with banquet department on event execution; ability to quickly evaluate alternatives and decide on a plan of action.
• Detailed execution of all banquet event orders and group resumes.
• Sets a positive example for guest relations.
• Responds to and handles guest problems and complaints.
• Ensure banquet event orders are accurate and provide all relevant information to all departments.
• Be aware of departmental revenue and sell at every possible opportunity.
• Manage room blocks efficiently.
• Coordinate all aspects of convention services as assigned to include but not limited to: receive turnover file from group seller, establish relationship with client.
• Identify food and beverage requirements, timing of events, audio-visual requirements, special attention to guests, room type allocation, rooming list, cut-off dates, group pick up meetings, amenities, function room set up, group transportation, special meal requests, arrival/departure manifests, bag pulls, luggage storage, complimentary rooms, billing instructions, authorized signatures, room deliveries, telephone and internet requirements, box storage and delivery, power requirements, key requirements, expected food and beverage outlet usage, handling of group minimums, providing group meal estimates, follow up of attrition, group hospitality/office/registration desk requirements, business center requirements, entertainment, leisure activities, décor (to include floral) requirements, etc.

• Minimum of 1-2 years’ experience in conference services preferred, a plus if in convention Resort/Hotel setting.
• Strong computer knowledge, with technical ability and/or aptitude to fully use Microsoft Word, Delphi, Excel, Outlook, and other management systems.

• Flexible…