Medical Assistant; HCA

Provide the foundation on which Planned Parenthood of Metropolitan Washington DC, Inc. (PPMW) builds efficient, professional health centers. As the initial point of contact with clients and the public, the HCA must represent the PPMW commitment to quality healthcare and excellent customer service. Responsible for the performance of front desk, telephone and health care center duties and adherence to PPMW’s policies, procedures and medical standards and guidelines, using a customer centered approach to health care delivery.

• Front Desk/Reception (Function1)
  • Manage flow of clients and visitors in the reception area. Process over the counter sales of medications.
  • Process incoming and outgoing faxes.
  • Record incoming payments according to PPMW policy and procedure guidelines.
  • Maintain adequate inventory of supplies, forms and other items as necessary.
  • Collect and input client registration information.
  • Provide patients with forms and fact sheets essential to the level of services requested.
  • Complete day-end procedures such as preparing deposit and balancing cash drawer according to PPMW policy.
  • Maintain strict cash control.
  • Assess client finances, which may include verifying insurance, health plan authorization, determining grant eligibility, or determining sliding-fee scale status.
  • Ensure that patient visits are initiated, entered and closed in a timely manner.
  • Collect fees per PPMW guidelines, and complete appropriate documentation.
  • Provide general information and patient education.
  • Document phone conversations in patient records as indicated. Facilitate appointment scheduling.
  • Triage and refer calls appropriately.
  • Assign electronic tasks for RN/clinician calls.
  • Disburse contraceptive supplies with correct authorization and documentation.
  • Ensure adequate inventory of supplies at dispensing station.
  • Ensure that prescription labels are present and product inserts are given as indicated.
  • Respond efficiently to requests to telephone/mail/electronic requests for refills.
• Front Desk/Reception (Function2)

• Family Planning Clinical Assistant  (Function2)
  • Collect vital signs (blood pressure, pulse, temperature, height, weight) as indicated for client visits.
  • Interview client to attain appropriate information about health history, primary purpose of visit, and needs assessment.
  • Work in conjunction with the clinician, RN, or physician.
  • Complete chart and billing documentation accurately to include all labs performed, supplies given and patient care.
  • Ensure and document that appropriate education/fact sheets are provided for any education provided by the HCA.
  • Ensure that informed consent including review of risk, benefits, and alternatives is obtained and all appropriate forms are completed and signed prior to the provision of any special services/procedures.
  • Set up, maintain, and clean exam rooms for all procedures (leep, colpo, larc, etc)
  • Maintain adequate inventory of all supplies, promptly alert Center Manager of any supply requests.
  • Audit exam rooms to ensure supplies are stored correctly and used or discarded prior to expiration.
  • Perform venipuncture and finger stick blood collection.
  • Perform basic on-site lab tests such as pregnancy testing, urinalysis, hemoglobin, and Rh typing.
  • Perform rapid-result HIV testing and short-term counseling in compliance with local regulations and CDC procedures.
  • Collect and appropriately prepare and package specimens for transport to off- site laboratories.
  • Collect vital signs (blood pressure, pulse, temperature, height, weight) as indicated for client visits.
  • Maintain lab according to OSHA and CLIA standards and guidelines.
  • Perform routine autoclave maintenance including draining, cleaning, and spore testing.
  • Ensure accuracy of lab logs, including findings and follow-up per protocol.
  • Perform and record all laboratory controls.
  • Participate in laboratory proficiency testing program and annual lab skills competency evaluation.
  • Disburse contraceptive supplies with correct authorization and documentation.
  • Ensure adequate inventory of supplies at dispensing station.
  • Ensure that prescription labels are present and product inserts are given as indicated.
  • Respond efficiently to requests to…