Public Affairs Specialist

Overview

All Native Group, a division of Ho Chunk Incorporated, is seeking a Public Affairs Specialist to serve in a public affairs/congressional liaison/staff role and support the function and management of the Health Incident Response Task Force (HIRTF), including internal Department and interagency coordination, meeting and records management. The incumbent will be expected to exercise a firm understanding of the views and positions of the Department with respect to overall program goals and organizational directives and execute their duties appropriately.

PUBLIC AFFAIRS SUPPORT

• Enhances internal and external communications about the task force’s priorities.
• Conducts research to develop communications materials and respond to inquiries.
• Assists with performing a wide variety of complex, responsible, and confidential duties in support of HIRTF.
• Develops communication plans, including such factors as specific topics or aspects to emphasize the most effective media to utilize in communicating with target audiences and stakeholders. Identifies, summarizes, and analyzes public comments submitted to the organization.
• Drafts statements and other content independently for leadership approval to provide timely responses in an appropriate manner based on the medium being used.
• Prepares informational materials and strategies for communicating activities to support the organizational efforts.
• Develops informational materials and background statements to support ongoing operational requirements.
• Advises leadership any possible public and media reactions to organizational actions.
• Writes well-organized, fully documented, analytical narratives.
• Builds positive relationships intra-agency; interagency; with Congressional offices, committees, and sub-committees; and with local media.
• Writes articles and speeches for organizational leadership.
• Creates content for public channels by researching information, interviewing personnel/other persons of interest, and determining the best format and delivery mechanisms for disseminating information to internal and external audiences.

TASK FORCE SUPPORT

• Coordinating internal Department and interagency meetings.
• Providing executive-level coordination, planning, and logistical/administrative support for a wide range of tasks related to the needs and priorities of the task force.
• As part of a team, assist in planning and conducting special studies as directed, with the intent of providing provides advice to task force members and Department leadership on primary functions, and develops and evaluates policies in assigned areas of responsibility.
• Conduct Studies that utilize evidence obtained by means of personal interviews, on-site observation, and study of documentation, notes workload, workflow, processes, methods, turnaround time on transactions, complicating factors beyond the immediate control of the organization studied, findings of prior Departmental or outside management audits, and feedback from client organizations to evaluate the organizational entity’s efficiency.
• As directed, interprets government-wide legislation and regulations as well as Departmental policies affecting areas of responsibility and assesses their impact on the task force and its objectives.
• Based on shifting legislative and regulatory landscape, recommends actions to achieve organizational objectives, and recommends future program objectives and improvements.
• Fields research questions from task order staff, conducting in-depth research of authoritative publications, the Foreign Affairs Manuals and Handbooks, the Code of Federal Regulations, and other relevant sources to address inquiries from staff, drafting well-written special one-time reports or issue summaries.
• Adjusts the scope and focus of studies based on management’s directions to either select specific problematic organizational entities or operations or conduct broader surveys to verify the adequacy of current staffing levels and competencies.
• Drafts reports of findings and offers recommendations for improvements in the organization’s structure, staffing level and distribution, occupational competencies, work methods, procedures, or…