Staff Accountant - Grants

Position Overview

The Staff Accountant for Grants will assist the American Public Health Association in coordinating and managing private funding and federal grant cooperative agreements. This position reports directly to the Chief Financial Officer (CFO) and works with principal investigators and program managers to ensure the smooth operation and reporting of grants made to APHA. The ideal candidate will bring a solid foundation in nonprofit accounting and financial practices.

Support the finance unit in grant financial activities, and help grow and expand grants, cooperative agreements, and contracts as APHA diversifies and deepens funding relationships with CDC, other federal agencies, nonprofits, and private partners. Assist principal investigators and senior staff in administering grant funds, monitoring required reporting, and preparing summaries, reports, and documentation. Develop templates and internal guidelines to standardize grant administration activities, track grant proposals from submission through closeout, and support all project managers as needed.

• Grant Financial Management
  • Maintain accurate records of grant revenues and expenditures across multiple programs.
  • Ensure compliance with funder requirements, including federal, state, and private grants.
  • Monitor spending to ensure alignment with grant budgets and allowable costs.
  • Provide support to APHA staff on a range of philanthropic and federally funded projects.
• Reporting
  • Prepare timely and accurate financial reports for funders, program staff, and leadership.
  • Support the development of grant proposals and budget narratives.
  • Monitor and analyze all budget trends and make recommendations for cost control for various grants.
• Accounting & Reconciliation
  • Record grant-related transactions in accordance with GAAP and nonprofit accounting standards.
  • Reconcile grant accounts and ensure proper allocation of expenses.
• Cross-Functional Collaboration – Prepare grant continuation documentation and compile interim and final progress reports.
• Coordinate grant submission applications with principal investigators.
• Perform other duties as assigned.

• Bachelor’s degree in accounting, finance, or a related field, or a nonprofit accounting certificate is a plus.
• At least two years of accounting experience with nonprofit associations.
• Familiarity with fund accounting and donor-restricted funds.
• Excellent organizational, administrative, and communication skills (oral and written).
• Strong interpersonal skills to collaborate effectively with staff, APHA members, and external vendors.
• Working knowledge of computers and proficiency with Microsoft Office, iMIS, Great Plains reporting, and other federal software.
• Detail-oriented with a collaborative team spirit.
• Capability to work occasional evenings and weekends and travel as required for staff or meetings.
• Ability to lift and move up to 25 pounds occasionally.

Position is based in downtown DC near several metro stations. Hybrid work environment.

Hours:

35 hours a week, full‑time, Monday‑Friday (daytime). Number of openings: 1.

• Cover letter
• Resume
• A writing sample
• Salary requirement
• At least two supervisory references and one professional reference (name, title, company name, phone number, and email).

Applicants who meet the requirements and are interested in being considered for this position should submit the following information at

Vaccination Policy:
New hires and employees must adhere to APHA COVID‑19 Vaccination Mandate Policy.

CLOSING DATE:
Open Until Filled

SALARY RANGE:
High 60s to low 70s (salary commensurate with experience & job role). APHA offers a competitive salary and excellent benefits.

EEO/AA/VETS/DISABILITY: APHA is strongly and actively committed to diversity in its workplace.