Chief Finance Officer

PROTECTION & ADVOCACY SYSTEM, INC.

CHIEF FINANCE OFFICER - Position Description

Protection & Advocacy System, Inc. (P&A), a Wyoming non‑profit corporation and the state’s Protection and Advocacy (P&A) agency designated to receive federal funds to protect and advocate for the legal rights of eligible people with disabilities, seeks a dynamic and experienced person to be responsible for all fiscal operations of P&A as its new Chief Finance Officer. P&A’s mission is to protect and advocate for the human and legal rights, interests, and welfare of Wyomingites with disabilities;

promote, support, and assist Wyomingites with disabilities in understanding and controlling those systems and processes which directly affect their lives; and foster the development, availability, and accessibility of services which increase the opportunities available to Wyomingites with disabilities to live their lives as fully, independently, and productively as possible. P&A has served as Wyoming’s designated P&A agency since 1977 and is a member of the National Disability Rights Network (NDRN).

RESPONSIBILITIES (either directly or in conjunction with applicable staff members):

The Chief Finance Officer (CFO) is responsible for ensuring excellence in fiscal responsibility, budgeting, assist with human resources, facilities management, communication technology, and strategic financial planning. In this key senior management role, the successful candidate will provide financial and organizational leadership and be a catalyst in driving the financial performance of the organization. This position assures that these areas are maintained and in compliance with all applicable government statutes, regulations and contracts, as well as agency policies and procedures.

ESSENTIAL FUNCTIONS

• In coordination with the Chief Executive Officer (“CEO”), develops annual agency budget, presents proposed annual budget to the agency Board of Trustees (“Board”) for final approval, monitors monthly performance against targets, and recommends budget revisions to the Board, if needed, based on actual and projected revenues and expenditures.

• Conveys fiscal information on a timely basis to the CEO.

• Prepares accounting and financial functions including payroll, accounts payable and cash management on a timely basis.

• Assures that all fiscal transactions are carefully and appropriately documented and filed, and that all records are maintained as required by law and are in compliance with federal, agency and accounting standards.

• Participates as a member of agency finance committee or other committees, as assigned.

• Prepares and submits monthly financial reports to the Board and discusses the reports at a scheduled Board meeting.

• Prepares the agency’s accounting manual in consultation with the CEO and makes recommendations to the Board for periodic updates.

• Assists management with their understanding of financial matters.

• Identifies need for and provides periodic training on budgets, fiscal policies and procedures to the Board, the staff, and the PAIMI Advisory Council (“PAC”).

• Continuously evaluates and analyzes the operations, records, and technology of the agency and makes recommendations to the CEO to maintain efficiency and effectiveness of the agency financial operations. Works with the CEO in developing suggested policies, procedures, and other documents.

• Completes and submits all required federal financial and payroll reports on a quarterly, semiannual and annual basis as required by each granting agency.

• Assists staff with annual program performance reports.

• Makes recommendations regarding employee benefit programs, advises employees of eligibility for benefits and assures that they are receiving all Board‑approved benefits. Works with the agency retirement plan administrators in the management of the agency plan.

• Maintains personnel records, including but not limited to, payroll, position and salary, vacation and sick leave, retirement, life, medical, short‑term disability, HRA and Flex, and any other benefit records for each employee.

• Serves as the direct supervisor of the Support Specialist, performs a performance evaluation…