Accounts Payable Manager

Accounts Payable Manager

Job Summary

The Accounts Payable Manager role is an integral part of the Finance and Accounting team, ensuring the organization’s A/P function is highly effective and aligned to the organization’s mission. This person is responsible for executing and overseeing the full cycle of accounts payable operations. This role ensures the accurate, efficient, and timely processing of new vendors, invoices, payments, credit card purchases, and employee reimbursements, while maintaining compliance with internal controls, company policies and accounting principles.

The starting salary range for this role is $78,436- $85,256. This is a full-time, hybrid flexibility role based at HDQ with an anticipated immediate start date.

For 25 years, KIPP DC has partnered with students, families, and the community to create joyful, academically excellent schools across the nation’s capital. Today, our network of 22 schools educate more than 7,500 students in grades PreK3-12, supported by 1,500 dedicated teachers, leaders, and staff.

Our work is grounded in five pillars–Academic Excellence, Joy & Sense of Belonging, Highly Effective Teachers and Leaders, Safe, Structured, and Nurturing Learning Environments, and Commitment to College Readiness–which ensure every student is equipped with the knowledge, skills, and confidence to pursue success in college, careers, and beyond. Our schools combine high expectations with joyful, affirming environments that nurture academic success and personal growth for students and staff alike.

As part of the national KIPP network, we share best practices and innovations while maintaining deep roots in Washington, D.C. Together, we strive toward a future without limits for our students, alumni, and community.

The Accounts Payable Manager is crucial to the KIPP DC Finance and Accounting team, overseeing the accurate and timely processing of payments and ensuring compliance with internal controls and financial policies. This role directly supports the broader financial health of the organization by managing vendor relationships, maintaining strong internal controls, and collaborating with other departments and stakeholders.

This is an exempt position and will report to the Director of Accounts Payable. As a headquarters team member, this role generally works independently and will be onsite 1 day per week with hybrid flexibility.

The percentages for each key responsibility are estimates, and other duties may be assigned. Flexibility and responsiveness are encouraged to accommodate organizational needs.

• Accounts Payable Operations (80%)

• Credit Cards (RAMP)
• Administer and manage the corporate credit card program, including troubleshooting issues, card limits, and cancellations
• Review and approve requests for high-value credit card transactions in accordance with the associated policy.
• Oversee the reconciliation (coding and receipts) of corporate credit card statements with employee transaction reporting in the RAMP system.
• Ensure strict adherence to the company's credit card policy.
• Serve as the primary system administrator and subject matter expert for the RAMP expense management platform, including troubleshooting and resolving any technical or user-related issues.
• Generate and analyze various reports from RAMP, including spending trends, compliance violations, and outstanding transaction reporting, providing insights to leadership.

• Invoices/Expense Reimbursements (Workday)
• Process and review invoices in Workday, ensuring accuracy, proper coding, and adherence to company policies (including prepaid invoices, expedited invoices, etc.).
• Process and verify employee expense reimbursements in Workday in accordance with company policies.
• Resolve invoice discrepancies within the Workday system, including match exceptions
• Ensure timely and accurate payment processing for all invoices and expense reimbursements in Workday.
• Generate and analyze reports from Workday related to invoices and expense reimbursement processing.

• Vendor management
• Create and maintain vendor profiles and vendor portal in Workday, ensuring data integrity…