Accounts Payable Specialist

Job Overview

We are looking for an Accounts Payable Specialist at the Cato Institute. The specialist will oversee the full‑cycle AP process, serving as the main point of contact for all payables and expense reporting. This highly visible role is focused on customer service and requires the accurate handling of high‑volume transactions essential to the Institute’s financial reporting.

Position:
Full‑time, hybrid (Washington, DC headquarters). Salary range: $45,000–$70,000 per year, commensurate with education, experience, and skills.

• Vendor management: establish new vendor records in the Net Suite accounting system
• Process vendor invoices, payment requests, and expense reports, reviewing for accuracy and proper authorization
• Collaborate with staff responsible for vendor relationships
• Support Cato employees using Net Suite to submit invoices for processing
• Process payments, including weekly ACH batch and check printing as needed
• Assist the Finance team in managing the corporate credit card program
• Monitor and record corporate purchasing card activity
• Support Cato employees using Emburse Professional to account for corporate credit cards and out‑of‑pocket expenses
• Prepare 1099 reporting using the Yearli filing program
• Support annual financial audits, providing supporting documentation as requested
• Assist the Finance team in internal reporting and budgeting processes
• Maintain confidentiality of financial information and help ensure compliance with internal controls, guarding the organization against fraud
• Support process improvements and increase automation

• 3+ years accounts payable experience; nonprofit experience preferred
• Associate degree or advanced coursework in accounting preferred
• Experience with accounting software, Microsoft Office, and proven proficiency in Microsoft Excel required

• Detail‑oriented, adherence to deadlines, and effective communicator
• Customer service skills (in person, email, and other virtual communication methods)
• Exceptional organizational skills and attention to detail, able to manage time‑sensitive responsibilities effectively
• Discretion, integrity, and confidentiality in handling financial and other PII data
• Collaborative team player with a proactive, adaptable approach
• Problem solver who looks to improve operational controls

• Resume
• Cover letter
• A clear and thoughtful response to the application’s additional questions with minimal AI use

• Medical, dental, and vision insurance
• Employer contribution to a Health Savings Account (HSA)
• Generous vacation and sick days
• Paid parental leave
• Employer‑provided life and disability insurance
• 401(k) employer match
• Transit/ parking benefits
• Pet discount plan

The Cato Institute is an Equal Opportunity Employer.

Applicants must be currently authorized to work in the United States on a full‑time basis. This position does not offer visa sponsorship.