On-Call Events Coordinator

Overview

Georgetown University in Qatar (GU-Q) is dedicated to fulfilling Georgetown University's mission of promoting intellectual, ethical and spiritual understanding through serious and sustained discourse among people of different faiths, cultures, and beliefs. Embodying this spirit of the University, Georgetown's Qatar campus undertakes education, research, and service in order to advance knowledge and provide students and the community with a holistic educational experience that produces global citizens committed to the service of humankind.

We demonstrate the values of Georgetown University; seek to build upon the world-class reputation of the Edmund

A. Walsh School of Foreign Service; and work with our partner, Qatar Foundation, in its endeavors to achieve the Qatar National Vision 2030.

Requirements

Georgetown University in Qatar (GU-Q) is looking for a pool of On-Call Events Coordinators to support the Events team, assisting in the coordination and execution of various events hosted by GU-Q. On-Call Events Coordinators would be needed for blocks of time between 8:30 am - 5:00 pm with availability to cover shifts in the evenings or weekends as needed, with an anticipated start date in February.

Training will be provided for 1-2 days and working periods will be identified and agreed to in advance, dependent upon need and availability.

Note: As this position is based in Doha, Qatar and offers no relocation assistance, GU-Q is looking for locally based candidates only. This is a part-time, non-sponsored position that requires all applicants to already have the necessary sponsorship to live and work in Qatar.

• Support on-site event management, overseeing event setup, registration, guest assistance, and overall event logistics.
• Focus on providing seamless event support during specified time blocks, which may include evenings and weekends.
• Collaborate with the team to execute events successfully, with responsibilities primarily concentrated on the day-of event execution, including setup, guest interactions, catering management, and post-event cleanup.

• Execute a variety of events and meetings, focusing on the day-of event tasks, including setup, guest interactions, catering management, and post-event cleanup.
• Engage in physical tasks, including extensive walking, pushing carts, and carrying event-related equipment, signage stands, and materials as part of event setup and execution.
• Greet guests, manage catering services, and ensure the smooth operation of events during your on-site presence.
• Prepare to cover shifts during evenings and weekends to meet event schedules and requirements, contributing to team resiliency.
• Attend and complete required training programs to become familiar with event coordination processes and procedures.
• Support the team during high-demand weeks, busy event weeks, conferences, and commencement activities, as per the specified dates.
• Focus primarily on the day-of event execution, including set-up, guest interaction, catering management, and post-event cleanup, with less emphasis on pre-planning or coordination.
• Help set up event spaces and equipment and participate in the break-down and cleanup of event areas to maintain efficient event operations.
• Assist in the preparation and distribution of event materials, such as invitations, programs, signage, and promotional materials.
• Coordinate event registration processes, including managing online registration systems, tracking attendee lists, and responding to inquiries.
• Work closely with vendors, contractors, and suppliers to ensure timely delivery of services and products required for events.
• Other similar duties, as assigned.

• Proven ability to think quickly and make decisions on the spot to address dynamic event situations.
• Strong problem-solving skills to efficiently handle unexpected challenges during events.
• Demonstrated resourcefulness in finding solutions and making the most of available resources.
• Assured confidence in executing event-related tasks with competence, ensuring successful event outcomes.
• Physical readiness for manual work, including extensive walking, pushing carts, and carrying equipment and materials.
• Versatile ability to be actively involved in event execution, including setting up event spaces, greeting guests, managing catering, and participating in event breakdown and cleanup.
• Flexible capability to adapt to different event needs and provide the required support, as the role primarily focuses on day-of event execution.
• Strong organizational and multitasking skills.
• Excellent interpersonal and consensus-building skills and ability to work with diverse individuals across various cultural and institutional environments.
• Excellent English language writing skills, presentation, and organizational skills.
• Proficiency in Arabic reading, writing, and speaking skills is preferred.

• Bachelor's degree.

• Relevant work experience in event…