Associate Project Manager - HVAC Controls

Overview

The Associate Project Manager supports project execution and department operations within our solutions business. This role is essential for assisting with project planning, scope management, and budget control. The Associate Project Manager will work collaboratively with team members, clients, and stakeholders to ensure timely, on-budget project completion. In addition to primary project tasks, this position requires adaptability for varied responsibilities across the facility as needed.

An individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation.

• Assist in project planning, scope development, scheduling, and document management to ensure projects meet deadlines, budgets, and quality standards.
• Support the preparation of project reports and tracking tools.
• Coordinate logistics for project meetings and internal team communications.
• Help ensure internal resources are aligned with project plans and assist with subcontractor coordination.

• Assist in identifying, coordinating, and supporting both subcontractors and internal team members to contribute to project execution.
• Help ensure resource allocation aligns with project objectives and timelines under the guidance of senior project managers.
• Track resource usage and assist with adjustments to stay within project goals, including meeting deadlines and maintaining quality standards.

• Assist with tracking and forecasting project expenses and revenues to ensure alignment with project budgets and financial goals.
• Support monthly invoicing processes by preparing and reviewing basic financial data and assisting with project forecasting.
• Collaborate to perform financial analysis and provide input to help ensure projects stay on track with budgetary objectives.

• Assist in managing project documentation, including RFIs, submittals, contracts, subcontracts, compliance records, and As-Built documentation throughout the project lifecycle.
• Prepare and organize periodic project status reports for review by Senior Project Managers and other stakeholders.
• Help maintain accurate records and ensure that documents are filed and updated as required to meet project requirements.

• Assist in identifying and tracking potential change order opportunities.
• Support the collection of necessary documentation for change orders and ensure it is properly maintained.
• Collaborate with senior project managers to help understand the change order process and its impact on project timelines and budgets.

• Assist in specifying, ordering, and tracking project materials to ensure timely availability for installation and commissioning.
• Coordinate with vendors and suppliers to confirm the timely delivery of materials.
• Maintain accurate records of materials ordered and their delivery status to ensure smooth project progress.

• Assist in identifying and tracking project risks and issues, supporting the project team in implementing basic mitigation strategies.
• Escalate risks and unresolved issues to the Project Manager, contributing to timely and effective resolution.

• Assist in implementing quality assurance processes, conducting site inspections, and identifying deficiencies.
• Oversee project startup, installation, and commissioning, ensuring systems function as intended.
• Coordinate final turnover documentation to the client, including design documents, system backups, and training.

• Ensure adherence to company policies and local, state, and federal regulatory standards on the project.
• Identify potential project compliance risks and escalate to senior management to mitigate exposure.
• Contribute to a culture of high performance and accountability by supporting continuous improvement initiatives.

• Promote and enforce a strong safety culture by ensuring compliance with company and regulatory safety standards.
• Actively support the creation of a safe work environment by identifying and reporting risks.
• Assist in investigating safety incidents or accidents and contribute to developing strategies to prevent recurrence.
• Reinforce that safety is everyone’s responsibility and essential to project success.

• Support strong client relationships through open communication and efficient resolution of project issues.
• Work closely with all stakeholders to align project deliverables with expectations.
• Assist with gathering feedback and documenting client needs to support project success.

• Foster collaboration across divisions and internal departments such as engineering, service, and sales to ensure seamless project execution.
• Facilitate cross-functional meetings to align objectives, share resources, and leverage expertise across teams, enhancing project efficiency and outcomes.