Associate, Product Delivery Headfirst Youth Camps & Events

The Position:

The Associate, Product Delivery & Experience – Youth Camps & Events supports and executes program delivery, ensuring operational excellence, brand alignment, and a seamless experience for campers and families.

This role works closely with colleagues in the Product Delivery & Experience function deliver on actionable plans that optimize readiness, systems, and budgets, including facility coordination, curricula and programming refinement, materials ordering, inventory management, and spending tracking, licensing and compliance, and strategic program design. This role will support staff training and on-site quality control throughout the season, drives process improvement through data-informed insights, and collaborates cross-functionally to align resources and programming needs.

The ideal Associate has experience in event planning and implementation, is highly organized, detail-oriented and someone who is passionate about creatively solving complex problems and delivering impactful experience to young people. This individual will combine the emotional intelligence necessary to excel in mission-driven youth development with the business acumen and desire for growth critical to implementing thoughtfully designed and personal experiences.

To be effective, this role requires some evening and weekend oversight, in particular during peak times in the pre-camp mobilization and launch period.

Location & Travel
:
This is a full-time, in-person role based in Washington, D.C., reporting to the Senior Associate, Product Delivery & Experience – Youth Camps & Events.

• This role involves driving, travel, and work from our nearby distribution and storage centers (Silver Spring, MD and Glen Burnie, MD), our DC, Maryland, and Virginia Summer Camp locations, and our nationwide Professional Sports Camp locations – primarily in June, July, and August.

Compensation
:
This role has annual salary budgeted at $45,000 - $50,000.

Benefits
:
Full-time team members are eligible for paid time off and 10 paid holidays annually, health, dental, and vision insurance, 401(k) matching, and employee discounts on our programs and offerings.

Timeline
:
We will begin screening candidates as soon as mid-December, with a goal start date of late January, 2026.

About Headfirst

Headfirst Companies is all about creating unforgettable experiences that inspire growth, learning, and connection. From our Washington, D.C. headquarters, our full-time team works year-round to shape every detail of our three programmatic divisions:
Headfirst Youth Events, Headfirst Showcase Camps, and KI Concerts.

With our Headfirst Youth Events division, we deliver top-tier STEM, sports, and day camps for kids in the D.C. metro area which keep us at the forefront of innovation and fun. We partner with legendary pro sports teams across the country to bring young players up close to the magic of the game through behind-the-scenes access and engaging instruction.

Our renowned

Headfirst Showcase Camps division connects talented student-athletes with coaches from the nation's top collegiate baseball and softball programs through events which are carefully crafted to bring out the best in players and help them shine in the spotlight.

January - May:

• Logistics & Event Planning and Execution
  • Communicate with and manage partner facilities – including public schools, private schools, and community parks and recreation centers – to ensure alignment in pre-camp and event preparation.
  • Build and maintain vendor relationships for all programming material needs.
  • Assist in the management of inventory for materials, equipment and other supplies needed to deliver all camp programming.
  • Order and pack camp materials and equipment based on operational guidelines.
  • Assist the Camps Management Team in reviewing enrollment projections, staffing levels, and facility allocations at each of our partner facilities and ensure continued optimization with dynamic enrollment trends
  • Ensure filing of all legal, regulatory and licensing documents and monitor for compliance.
• Staff Management and Training
  • Assist in recruiting, interviewing, and selecting well-qualified seasonal team members in…