Temporary Program Manager, Professional Exchanges

Overview

Washington DC - Washington, DC 20036

Overview Salary Range: $75,000.00 - $85,000.00 Salary/year

FLSA STATUS: EXEMPT

COMPENSATION: $75,000 - $85,000 annually

FOR EMPLOYEES IN THE WASHINGTON, D.C METRO AREA.

End Date:
December 31, 2026

The Manager supports the administration of Professional Exchanges, including Professional Fellows Programs, Business Leaders Programs, and special projects across Europe and Eurasia, Central Asia, and Southeast Asia. Professional Exchange programs include fully-funded two-way exchange program sponsored by the U.S. Department of State’s Bureau of Educational and Cultural Affairs and Public Diplomacy Sections at U.S. Embassies. These exchanges provide emerging leaders with the opportunity to spend five to six weeks in the United States gaining professionally relevant fellowship experiences at non-profit, public, or private sector organizations.

The program promotes mutual understanding, enhances Fellows’ leadership and professional skills, and builds lasting and sustainable partnerships between participating countries and the United States.

The Program Manager will be responsible for administrative oversight and management of various administrative functions of professional exchanges in close collaboration with the Professional Exchanges Director. The position is hybrid with two days a week required in office in Washington, D.C.

Please note:

This position is temporary based on current funding and therefore runs through 12/31/26. An option for extension is possible pending future funding.

Manage the department’s administrative structure and tasks including but not limited to:

• Managing program operations and policies including maintenance and enforcement of operational guidelines, development of forms and templates, and managing partner compliance (including subgrantees, consultants, vendors, and other program partners);
• Assisting with recruitment and selection activities including outreach and social media, application management, application evaluation and interview processes;
• Managing travel logistics including overseeing the J-1 visa process, international and domestic travel arrangements, and participant enrollment in health benefits plans with support from program staff;
• Supporting the Director in processing and reconciling on-program support (OPS) issues;
• Managing the financial oversight of program partners, managing timely and accurate processing of financial requests, tracking submission of cost share, and training on financial best practices with program staff and partners;
• Tracking and engagement of foreign and U.S. alumni, including maintaining database, addressing alumni taskers, administering alumni activities, and preparing alumni highlights;
• Managing Action Plans processes including proposal development, selection and implementation of Reciprocal Exchanges, and reporting on U.S. Fellows impacts and highlights;
• Ensuring compliance of federal and award regulations including preparation and submission of reports, financial processes, working with program partners to ensure compliance with DOS priorities and policies, Assist with the review of Institute Partner fellowship placements and submission to ECA for review and approval, etc.;
• Updating and implementing trainings for the Program’s Operational Guidelines;
• Other duties as assigned.

• Excellent managerial, administrative and organizational skills;
• Experience managing vendors, partners/contractors, subcontractors, and junior program staff;
• Experience implementing and enforcing standard procedures on exchange programs;
• Proficiency in Excel, working within existing program templates;
• Strong attention to detail and ability to review and edit deliverables of others;
• Ability to manage multiple priorities quickly and effectively;
• High level of interpersonal skills and cultural sensitivity to interact effectively with all levels of participants, staff and program stakeholders;
• Capacity to work both independently and as a member of a team;
• Ability and willingness to occasionally work during non-business hours such as weekends and/or evenings as program…