Assistant Ticket Services Manager

Overview

TITLE:

Assistant Ticket Services Manager
IMMEDIATE SUPERVISOR:
Ticket Services Manager
CLASSIFICATION:
Full Time, Non Exempt
BASIC FUNCTION:
The Assistant Ticket Services Manager works as part of the Ticket Services team at Ford’s Theatre to provide a high level of customer service to all audiences and staff related to ticketing for visitation, programs, and productions. The Assistant Ticket Services Manager works directly with the public, patrons, and ticket services associates, particularly during productions, and helps ensure all ticketing staff adhere to procedures and policies.

The Assistant Ticket Services Manager is in charge when the Manager is not present and supports the Ticket Services Manager in functions such as scheduling, hiring, and evaluating associates, database work, handling escalated customer service requests, and maintaining an optimal workflow in the box office. The work schedule for this position is Tuesday – Saturday and requires evening availability. Ford’s Theatre Society values and is committed to maintaining a diverse, inclusive, and equitable workforce and working environment.

Fords is proud to be an equal opportunity employer where all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, national origin, sex, gender identity or expression, family status, sexual orientation, disability, age, neurodiversity, veteran status, or any other characteristic protected by law.

• Spends time working directly with guests, such as performing ticket transactions, answering questions, problem-solving, and distributing audio devices
• Supports the Ticket Services Manager in the hiring and training of Ticket Services Associates
• Supervises Ticket Services Associates to ensure customer service policies are followed and ensures the working environment is safe and secure for patrons and staff. Manages the Ticket Services staff schedule and ensures all shifts have adequate coverage for business needs.
• Fulfills internal department ticketing requests, such as helping arrange comps or discounted tickets for VIP patrons, press, company, and staff comps/discounts, and third-party vendor promotions when needed
• Resolves escalated customer service issues promptly, empathetically, and professionally
• Manages ticket pick-up before performance start times
• Works with and responds quickly and efficiently to House Management and Visitor Services teams to assist with patron interactions, last-minute ticketing requests, and troubleshooting
• Maintains open communications with Group Sales to ensure high levels of service to visiting groups
• Compiles a daily report for all box office management regarding new and outstanding issues that include but are not limited to staffing, office supplies/hardware, and to-do items
• Contributes to and maintains a department environment that supports an enthusiastic front-line team and a good working rapport with organizational management and other departments
• Assists and serves as a backup to the Manager in providing Tessitura reports to other departments
• Supports the Ticket Services Manager with event builds in Tessitura which could include proofing for accuracy
• Stays up to date and keeps associates informed on all relevant events, schedules, historic site activities, and visitation projects
• Maintains secure digital and physical environments for financial transactions and patron information sharing
• Securely prepares cash donations and cash from transactions for bank deposit
• Assists with organizational mail/package reception and notifications
• With Ticket Services Associates, upsells, distributes, and receives audioguide devices during daytime visitation
• Maintains audioguide devices and racks, and reports inventory damages or discrepancies to Manager
• Attends and participates in regular Marketing & Communications Team meetings, and other departmental or all-staff meetings as required
• Participates in conferences and career development events as a representative of Ford’s Theatre as needed
• Must see at least one performance or final dress rehearsal of each production as early in the run as possible (excludes…