Administrative Coordinator

Overview

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission. At Howard University, we prioritize well-being and professional growth.

Here Is What We Offer

• Health & Wellness:
  Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness:
  Competitive salary, 403(b) with company match
• Professional Development:
  Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks:
  Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us!

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As an integral part of the Department of Dermatology, the Administrative Coordinator provides a range of administrative support to the Department Chair and multiple faculty in the Department of Dermatology at Howard University. Responsibilities include assisting with daily administrative operations, coordinating and scheduling complex appointments and meetings, coordinating travel and preparing associated materials, preparing correspondence, compiling data, coordinating special projects and events, and records maintenance.

This position will be responsible for monitoring departmental academic and research budgets and business affairs, personnel matters and interpreting policy and procedures. The position will perform duties of a sensitive and confidential nature. Incumbents typically work at a high degree of independence with general direction and supervision received from the Department Chair.

Supervisory Accountability

Responsible for orienting and training other administrative hires, as needed in the future. May also be responsible for acting in a “lead” or “senior” capacity over clerical positions performing essentially the same work, or related technical tasks.

Nature And Scope

The principal duties and responsibilities of the Administrative Coordinator include, but are not limited to:
Compose and prepare correspondence as well as assist in writing and preparation of manuscripts, grants, questionnaires, journal reviews, presentations, reports, letters, and memos for the Chair’s review and signature. Read email and coordinate office communications ensuring timeliness and accuracy. Screen and provide telephone coverage for the Chair, Faculty, and administrative offices. Represent the Chair in meetings, take dictation, minutes, notes and prepare final copy for review and arrange department meetings.

Create graphic brochures, posters, signs, labels for conferences, newsletters, invitations and presentation slides for the department. Assist the Chair with activities relating to the University/College of Medicine, the Faculty Practice Plan (FPP), and the Hospital (HUH) (see below). Assist the Chair in the preparation of all faculty appointment, promotion and tenure applications and performance evaluations (e.g. OPPE). Assist with departmental development/philanthropic projects and continuing medical education (CME) conferences.

Principal Accountabilities

• Assist and submit Attending Physicians OPPE and FPPE.
• Coordinate Attending Physicians and staff work requests for facility maintenance or housekeeping.
• Coordinate CME activities and other events.
• Coordinate Department Events, on and off-campus.
• Prepare annual and operational reports for the Chair’s approval.
• Prepare and compile department appointment/re-appointment/promotion/tenure documents.
• Honors & Oath (medical school graduation) ceremony: order regalia, order plaque and submit check request for dermatology prize recipient.
• Assist faculty with grant applications.
• Prepare and submit expense vouchers, arrange travel schedules.
• Submit Attending Physicians leave slips.
• Submit Attending Physician Clinic schedule changes.
• Prepare and assist with the development of department budget and proposals.
• Prepare and submit external and internal letters, memos and/or forms for Attending Physicians.
• Facilitate Attending Physicians and…