Grants and Funded Contracts Coordinator

Overview

La Clínica del Pueblo

Job Description

Job Title: Grants and Funded Contracts Coordinator (GFC)

Department: Grants and Funded Contracts Department

Supervisor: Director of Grants and Funded Contracts

Location: Washington, DC – Primarily on-site position with an option of working remotely one day a week

Classification: Annualized salary $66,500 Exempt/Salaried

Synopsis: The Senior Grants and Funded Contracts (GFC) Coordinator manages a mid-level portfolio of private, local, state, and selected federal pass-through grants and contracts totaling approximately $2–2.5 million. The role is responsible for the day-to-day coordination and full lifecycle management of assigned awards, including pre-award support, post-award compliance, reporting, funder communication, and coordination with program and finance teams. The position requires strong organizational skills, attention to detail, and the ability to manage multiple grants with varying requirements and timelines while translating funder expectations into clear operational guidance.

The ideal candidate brings hands-on nonprofit grants management experience, strong writing and bilingual communication skills in English and Spanish, and familiarity with public and private funding environments. The Senior Coordinator serves as a primary point of contact for assigned funders and program teams, supporting stewardship, renewals, and organizational sustainability. Key responsibilities include maintaining grant files and tracking systems; preparing and submitting reports and renewal applications;

coordinating site visits; monitoring activities and closeouts; supporting sub-award monitoring when applicable; and assisting with proposal development and funding prospecting aligned with La Clínica del Pueblo’s strategic priorities, while managing competing deadlines with accuracy and compliance.

Revenue & Sustainability

• Portfolio Maintenance:
• Manage the strategic oversight and administrative management of federal and state grants and funded contracts portfolio totaling approximately $4 to 4.5 million.
• Conduct regular reviews to ensure compliance with federal and state regulations, monitor performance metrics, and address challenges proactively.
• Collaborate with internal teams to meet deliverables, maintain budget fidelity, and ensure adherence to grant requirements.
• Renewal Funding Acquisition:
• Lead the preparation and submission of renewal applications for federal and state funding, ensuring alignment with funder priorities and compliance requirements.
• Maintain strong funder relationships to secure projected renewal funding and support organizational sustainability.
• Prospecting & Securing New Funding:
• Identify and pursue funding opportunities that align with La Clínica’s strategic vision.
• Leverage research tools and partnerships to develop compelling proposals tailored to funding priorities.

Capacity-Building and Professional Growth

• Incorporation of Advanced Technologies:
• Use cutting-edge technologies like ChatGPT and Fireflies to enhance our GFC unit’s operational efficiency.
• Professional Development Engagement:
• Participate in advanced training programs related to grant compliance, reporting, and financial management.
• Collaborate with the Director to create a tailored development plan to align personal goals with organizational priorities.

• Internal
  
  Collaboration:
  
  
• Work closely with cross-departmental teams to ensure alignment on grant deliverables and compliance standards.
• Support the Director in preparing strategic communications and reports for executive leadership.
• External
  
  Collaboration:
  
  
• Engage directly with federal and state funders to maintain compliance, address inquiries, and ensure alignment with funding goals.

• Required
  
  Education and Experience:
  
  The candidate must have at least 2 years of experience in the non-profit sector, including a minimum of 1 year focused on federal grant-making and compliance, supported by a Bachelor's degree or an equivalent combination of relevant education and work experience.
• Preferred
  
  Education and Experience:
  
  Preferred candidates will deeply understand federal grant-making practices,…