Executive Assistant, Client Development; AA

Posted on January 29, 2019

You are mission driven and action oriented. You love to get involved, and work as part of a team to accomplish something great. Any job is your job if it helps the team succeed, and you thrive on variety. Today, you’re looking for a role where you can use those traits to make a real difference in the world by advancing the most important social issues facing humanity today.

We’re looking for a resourceful, detail-oriented, organized, high-performing individual to serve as an executive assistant to Arabella’s Senior Managing Director. This is an excellent opportunity for an organized, client-service oriented individual who is interested in building a career in the social sector through exceptional work with senior leaders at Arabella and in the sector.

• Provide comprehensive administrative and business development support to executive(s)
• Act as a liaison and manage communication between the executive(s) and clients, board members and other stakeholders; act as an extension to the executive(s) when needed
• Handle a high volume of requests for meetings, appointments, and scheduling
• Manage complex calendars while coordinating travel arrangements and arranging out-of-town meetings for several nonprofit board affiliations, affinity groups, and other committees
• Compile and process expense reports and reimbursements
• Provide detailed briefings, research, and background documents for meetings, events, and trips
• Manage logistics for internal and external meetings/events, and speaking engagements
• Manage and ensure accuracy of data in CRM database including contact and revenue information
• Research the priorities and philanthropic strategies of current and potential clients
• Oversee special projects and assignments as required

• At least 4-5 years of professional experience preferred
• Bachelor's degree preferred
• Demonstrated experience anticipating the needs of a senior leader and planning time and materials appropriately
• Ability to work with high-profile individuals and demonstrated discretion with stakeholders
• Exceptional organizational skills and attention to detail
• Ability to manage and make progress on multiple projects simultaneously
• Excellent written and verbal communication and interpersonal skills and ability to draft high quality written materials and correspondence
• Proven ability to handle confidential information with discretion, be adaptable to various and competing demands, and demonstrate elevated level of client service and responsiveness
• Demonstrated proficiency in Microsoft Outlook, Word, PowerPoint, Excel and experience with Salesforce or similar CRM
• Flexibility, initiative, and entrepreneurial spirit
• Executive network experience preferred

• The ability to provide excellent service, including being able to address complex service matters, implement and communicate service changes to everyone involved, and to coach teammates on how to apply the firm’s service standards
• The ability to manage large-scale and cross-firm projects, including delegating and managing all resources, identifying and implementing improved processes, monitoring consistency across project teams, and providing direction and support to teammates
• The ability to facilitate and negotiate among stakeholders with conflicting needs and to generate consensus among decision makers
• The ability to help effectively communicate difficult messages; to adapt style, tone, and content to meet various needs; and to coach teammates on crafting content
• The ability to work cooperatively and inclusively with others to achieve shared goals, including encouraging and facilitating effective compromise, drawing on the capabilities of all team members, and leading team-level knowledge sharing
• The ability to use available resources and feedback to continually develop mastery in your role and facilitate team and project-level learning, including coaching others
• The ability to solve complex challenges by identifying innovative solutions and facilitating coordination with others

Arabella Advisors helps foundations, philanthropists and investors who…