Operations Senior Associate

Overview

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

You will work in the Front Office of the Vice President of Countries and Regional Integration (VPC FO) at the Inter-American Development Bank. This team leads efforts to ensure strategic planning, operational effectiveness, and cross-functional collaboration across the IDB Group’s initiatives in Latin America and the Caribbean. The VPC FO is instrumental in fostering partnerships, facilitating engagement with key stakeholders, and driving institutional success in meeting regional development goals.

This position requires exceptional organizational and analytical skills, a strategic mindset, and the ability to adapt quickly to a dynamic environment. You will contribute to ensuring the IDB Group’s mission to improve lives in Latin America and the Caribbean.

You will play a critical role in supporting the Vice President for Countries and Regional Integration (VPC) by providing strategic and logistical expertise to ensure the seamless execution of the VPC’s agenda and priorities. You will collaborate with internal and external stakeholders, manage high-level logistics, and support the implementation of strategic plans.

You will be responsible for high-level coordination and communication within the VPC Front Office (VPC FO), acting as a bridge between senior leadership, advisors, and technical teams. Your ability to manage complex multi-stream workflows, anticipate challenges, and provide innovative solutions will be pivotal to the success of this role. Additionally, you will ensure that the VPC’s priorities are aligned with the broader institutional objectives of the IDB Group.

Strategic Planning Support

• Play a key role in driving and coordinating the VPC Strategic Planning by mapping out annual deliverables, tasks, and key performance indicators (KPIs), in coordination with VPC FO Advisors, to align with the organization’s broader strategic goals.
• Maintain and update a planning tool to track progress across all priorities, ensuring task completion on time.
• Serve as a primary point of contact with technical and country teams to collect, validate, and synthesize execution updates, ensuring deliverables remain on schedule and issues are escalated appropriately.
• Communicate regularly with technical teams to gather status updates and ensure deliverables remain on schedule.
• Proactively identify potential risks or delays in the planning process and coordinate mitigation strategies.

Operational Support

• Provide ad hoc operational support to the VPC FO, handling operational tasks related to the Vice President that require immediate action.
• Assist with urgent tasks, special projects, and any other duties that arise to ensure the smooth operation of the VP's office.
• Ensure alignment of ad hoc tasks with the VP’s broader priorities and objectives, providing clear documentation of outcomes.
• Coordinate closely with VPC FO Advisors on the preparation of presentations and documentation related to operational and programming advances, ensuring accuracy, coherence, and alignment with agreed priorities.

VPC Tracker Management

• Manage and continuously improve the VPC Tracker, a task-tracking system used by the VPC Front Office and Managers.
• Upload and track strategic planning deliverables assigned to the VPC FO and Country Departments, ensuring real-time monitoring and updates with data accuracy.
• Collaborate with the Information Technology team to implement system improvements, including identifying inefficiencies and optimizing workflows.
• Provide regular reports on task completion trends, highlighting areas for improvement or intervention.

Support To Advisors

• Assist and coordinate with the VPC FO Strategic Advisor in managing relationships between the VPC FO the President’s Office, and the Global Partnerships Office.
• Facilitate communication and coordinate meetings between these key offices, establishing clear feedback mechanisms to enhance…