Senior Program Support Specialist Purchasing​/Coordination

Overview

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• Ensures that division is able to acquire needed supplies, materials and other relevant items, following a strict budget and keeping records of all the transactions.
• Supports purchasing under the general direction of the division manager,
• Participates in a wide variety of the more-complex procurement functions to ensure quality, efficiency, and timeliness of services provided.
• Depending on Specific assignments, must be capable of acting as the technical expert in the area of specialty.
• Serves as primary point of contact with suppliers to ensure equipment and materials are delivered to client offices nationwide.
• Follows up on assigned purchase orders to ensure adherence to terms and conditions.
• Initiates action, as required, to resolve any supplier problems which might adversely affect project requirements and schedules.
• Serves as liaison to the division manager in coordinating all procurement activities for the project.
• Plans and organizes all the procurement preparation activities to ensure that equipment, supplies and services are provided in a timely fashion and on a cost effective basis.
• Helps managers that coordinates annual advanced procurement planning and strategies.
• Responsible for performance evaluation of available products; conducts cost/benefit analysis; performs new product evaluations to ensure the maximum value for procurements.
• Serves as the Division manager's representative, assists with contract modifications, provides technical/administrative assistance to other managers in the preparation of purchasing justifications.
• Conducts effective research, analyzes operating alternatives and prepares reports to expedite and enhance procurement activities.
• Complete a daily work report that outlines the work completed for the day.
• Maintains inventory of all purchases along with warranties and expiration dates of products and services and follows up with necessary renewal processes.
• Must have experiencing in using Government approved third party purchasing systems. Knowledge of client inventory systems is a plus.
• Optionally as needed, help users with Telco activities like issuing them mobile phones, related accessories, IPads etc. to end users and activate them in coordination with client National Wireless office.

• AA/AS
• 10 years of related experience
• Must have experiencing in using Government approved third party purchasing systems.
• Knowledge of client inventory systems and Acquisition Management System is a plus.
• Must have experience in complex procurements and coordinate delivery nationwide
• Must be proficient in Excel