Contract Administrator

Minimum Qualifications

• Education:
  
  Bachelor’s Degree in Business, Construction, or related field. In lieu of a bachelor’s degree, a high school diploma/GED and four (4) years of experience purchasing/contracting, treasury, accounting or related business or construction field, in addition to experience stated below, will be considered.
• Experience:
  
  Minimum of one (1) year working experience in the purchasing/contracting area, treasury, accounting or other related business or construction field.
• Certification/Licensure:
  Certification from an accredited procurement program such as the National Contract Management Association (NCMA), Universal Public Procurement Certification Council (UPPCC), the Institute for Supply Management (ISM) or the National Institute of Government Purchasing (NIGP) or from another suitable program. Certification must be obtained within two (2) years of hire and maintained thereafter.
• Preferred Qualifications:
  
  N/A

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

This is an entry level contracting position responsible for the technical, administrative purchasing work in the Office of Procurement and Materials. The incumbent is responsible for performing all purchasing activities within delegated contracting authority thresholds from "cradle to grave" including acquisition planning, solicitation preparation, source selection, contract award and administration, ordering and close out. Incumbent prepares solicitations, amendments, awards and modifications for assigned requirements;

reviews and evaluates contractor submissions and performance. Incumbent awards purchase orders and contracts with individual Contracting authority up to $250,000 and prepares and awards contracts for Contracting Officer's signature up to $1,000,000 or more if less complex. Incumbent may place orders against existing Indefinite Delivery Indefinite Quantity (IDIQ) contracts and Basic Purchasing Agreements (BPAs) up to the specified ordering limit.

• Works closely with the Contract Manager to include, but not limited to, the following:
  Reviews procurement requests for materials and services, determines the adequacy of technical specifications and/or scope of works, reviews independent cost estimates for reasonableness and all other procurement package documentation for completeness and acceptance. Advises, assists and coordinates related matters with customers to ensure timely, cost effective and legally sufficient procurement results. Analyzes customer requirements and identifies proper procurement method based on Authority estimate.
  
  Works with customers to identify the proper contractual vehicle applicable for the goods/services requested.
• Prepares a variety of purchasing solicitations including, but not limited to, Simplified Acquisitions, Request for Quotations, Request for Proposals, Invitation for Bids, Purchase Orders, Blanket Purchase Agreements and Order Releases. Prepares procurement records and files for management approval including, but not limited to, Price and Cost Analysis and Pre and Post Negotiation Position Memorandums, Award Packages for contract actions up to $1,000,000 or more if less complex.
• Negotiates with prospective vendors to establish the most favourable price and terms for the Authority.
• Prepares preliminary determinations of responsiveness and responsibility on contract actions. Performs price/cost analysis and resolves discrepancies in material, price over/under shipments and erroneous freight charges with contractor personnel.
• Awards and administers orders for a variety of delegated supply and equipment items including special purpose, custom-made and items not readily available from local, national and international sources.
• Monitors open purchase orders and contracts for compliance with delivery schedules, performance and other terms. Recommends cancellation of orders, communicates to customers manufacturer delays or other circumstances affecting operational requirements. Closes…