Executive Assistant III

SUMMARY

The Executive Assistant III supports Assistant Secretary for Technology Policy/Office of the National Coordinator for Health Information Technology (hereafter referred to as "ASTP/ONC") in its Immediate Office, supporting the daily work and activities of the Deputy Assistant Secretary for Interoperability (DASI) and Deputy National Coordinator for Policy (DNCP). This work includes a variety of tasks related to the daily work and activities of the DASI/DNCP to include providing senior executive level administrative support, performing analytical and evaluation of tasks, and conducting other high priority and urgent projects as assigned by the DASI/DNCP.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

ESSENTIAL REQUIREMENTS

Provide confidential and senior executive level administrative support for the ASTP/ONC Immediate Office DASI/DNCP roles.

Must be able to obtain government security clearance.

KEY DUTIES AND RESPONSIBILITIES

Essential Duties and responsibilities include the following. Other duties may be assigned.

Manages and maintains executive calendars, schedules appointments, meetings, and travel arrangements. Coordinates and prioritizes meeting requests, ensures efficient use of time. Prepares meeting agendas, materials, and presentations as required.

Provides comprehensive administrative support to team, including drafting and proofreading correspondence, memos, reports, and presentations. Handles incoming and outgoing communications, including phone calls, emails, and mail, and respond or redirect as appropriate. Maintains an organized filing system for documents, records, and correspondence.

Assist with managing the DASI/DNCP's calendars.

Organize, convene, and facilitate regular meetings of project and portfolio/ad hoc team leads with the ASTP/ONC as well as meetings with other non-ASTP/ONC stakeholders (federal and non-federal).

Develop meeting tools, such as slide decks, agendas, and other documents and communications necessary to support the meetings.

Develop and distribute notes/results/action items from the meetings.

Track action items & update project management documentation as indicated based on meeting proceedings and send out necessary communication to promote the completion of action items.

Conduct analyses of tasks and document findings in briefings or decision documents as appropriate to the assignment.

Knowledge of Concur is preferred (will train).

Conduct research projects and performs analysis and evaluation of other special projects as assigned.

Work cooperatively with staff across ASTP/ONC to follow up on priority projects in order to ensure the necessary information and materials required.

Prepare presentation materials for high-priority intra-ASTP/ONC, intra-HHS, and/or public-facing activities.

Support the development of various project documents, and facilitate work of planning and steering groups within ASTP/ONC and across HHS Divisions. This includes, but is not limited to, reviewing and editing project management documents, analyzing data received from ASTP/ONC program offices and providing reports to the DASI/DNCP.

Responsible for aiding in own self-development by being available and receptive to any training made available by the company.

Plans daily activities within the guidelines of company policy, job description and supervisor's instruction in such a way as to maximize personal output.

EDUCATION AND EXPERIENCE

Bachelor's degree and a minimum of five (5) years' relevant experience working in a professional business environment.

Experience using Concur is preferred (will train).

PHYSICAL DEMANDS

Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

EOE including Disability/Vet

The estimated pay range for this role is $39 to $45 per hour, with the final offer contingent on location, skillset, and experience

CNI offers a comprehensive benefits package that includes:

* Medical

* Dental

* Vision

* 401(k)

* Family Planning/Fertility Assistance

* STD/LTD/Basic Life/AD&D

* Legal-Aid Program

* Employee Assistance Program (EAP)

* Paid Time Off (PTO) - (11) Federal Holidays

* Training and Development…