Administrative Assistant – M.. in Human Rights Program

Overview

The Administrative Assistant holds a vital role to provide administrative support to the Director of the Center for Human Rights, a significant portion of which is the M.A. in Human Rights program (operated through the IHE). The Assistant provides essential administrative services for the program, including aiding with student recruitment, scholarships, orientation, and course scheduling and enrollment. The Assistant will maintain a calendar of necessary taskings for the M.A. Program each year, coordinate with the various departments on campus, and serve as the first point of contact for students (potential, enrolled, and alumni).

Further, the Assistant will aid in some broader operations of the Center for Human Rights, planning a lecture each fall on campus and possibly other events; processing reimbursements, payments, and contracts; and assisting with maintaining records of and applying for grant funding. The Assistant will also, on occasion, aid the staff of the IHE on projects and programs of joint interest between the IHE and the Center.

Consequently, the IHE is seeking an individual who is trustworthy and reliable; is ready to take initiative and to work independently; has good judgment; is positive, enthusiastic, and works well with others; is self-motivated, hard-working, and able to work without constant supervision; has strong organizational abilities and attention to detail; and is strongly motivated by the IHE’s mission.

The ideal candidate will be adept at coordinating a busy agenda, adhering to deadlines, anticipating problems, taking initiative, following through on independent projects, and planning events (both in-person and virtual). This person will respond promptly to emails and manage taskings in an organized and efficient manner.

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is $35.00/hour

Please note, this is a part-time position.

• Assist with a wide variety of administrative support tasks for the M.A. in Human Rights
• Work closely with the M.A. Director to provide student support, scheduling assistance, application tracking, and course planning/scheduling
• Perform a variety of administrative, office, and financial tasks, and event support (including planning and attendance at evening events)
• Process contracts, scholarship paperwork, stipends, and reimbursements for students, faculty, and other contractors
• Coordinate with outside contractors to ensure the success of the Center’s podcast and other media, assisting with scheduling, timely payment, and content as needed
• Plan events and oversee student recruitment for the program
• Communicate with and assist students
• Assist students in connecting them with internships, fellowships, jobs, conference opportunities, and publication opportunities to forward their careers
• Assist department interns
• Produce written content for various items including department emails, newsletter, stewardship reports, website, and social media posts

• Bachelor's Degree
• 2 + years of related administrative, communications, teaching, and/or events experience is preferred
• Familiarity with the language of human rights from a Catholic perspective is essential
• Proficiency with Google Docs, Word, Excel, Adobe PDF Editor, and Canva
• Excellent written and verbal communication skills
• Experience with academic programming and administrative assistance
• Experience working with students (preferably at the university level)
• Proactive with ideas for development and programming
• Passionate about the care and formation of students and promoting the mission of the IHE