Administrative Specialist II

Administrative Specialist II

One Federal Solution is seeking an Administrative Specialist II to support a federal government client. The candidate will work closely with management and staff to provide advanced administrative, program, and office operations support.

• Performs administrative management functions in support of office, project, and program operations
• Reviews, interprets, and applies administrative policies and procedures; develops and implements local office policies as needed
• Maintains and improves administrative systems and processes to enhance office efficiency
• Composes complex correspondence for signature, routes documents for action, and ensures timely follow‑up
• Greets visitors, answers, directs, and follows up on incoming calls, ensuring all issues are addressed promptly
• Reviews outgoing correspondence for compliance with organizational procedures and policies
• Assembles, compiles, and analyzes information for reports, responses to inquiries, and more detailed correspondence
• Oversees preparation of meeting minutes, presentations, reports, and the filing and organization of project documentation
• Utilizes Microsoft Word, Excel, PowerPoint, and Access to prepare detailed charts, spreadsheets, slides, and reports for management presentations
• Collects, tracks, and analyzes administrative and program‑related data to support decision‑making
• Coordinates with internal staff, management, and cross‑functional teams to support workflow, work distribution, and administrative operations
• Assists with procurement activities including preparation of purchase requests, review of purchase orders, and tracking of office supplies and non‑expendable property
• Supports property management activities including inventory tracking, reporting, and compliance with federal property management guidelines
• Provides administrative, program, and financial support to ensure compliance with applicable procedures and regulations
• Provides accurate and timely status updates to management
• Performs other duties as assigned

• Bachelor's degree in Business Administration, Computer Science or a related field (preferred)
• Five (5) years or more of increasingly responsible administrative support experience, including at least two (2) years supporting executive‑level management
• One (1) year of specialized experience using quantitative and qualitative techniques to analyze and evaluate complex programs or projects
• Excellent written and verbal communication skills
• Strong attention to detail, organizational skills, and ability to manage multiple priorities in a fast‑paced environment
• Advanced ability to interpret and apply administrative policies and procedures
• Intermediate to advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Access, and Outlook
• Experience with program management, financial management, or automated program management systems is desirable
• Ability to provide guidance to staff on administrative processes and document preparation
• Active Secret Clearance

One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. OFS is a certified Service‑Disabled Veteran‑Owned Small Business.