Logistics Associate Head Start Monitoring Reviews

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About BCT
We harness the power of expertise and innovation to solve complex social problems, transform lives, and create lasting change.

BCT is a management consulting firm that tackles complex social problems through data analytics, innovative solutions and program management. We believe complex issues are best solved through collaboration. As a result, we employ a multidisciplinary approach that combines domain expertise, research, evaluation, technology, organizational development, and a passion for change.

To learn more about how we live our values of Ubuntu (“I am because we are”) and our mission, go to our website and follow us on social media.

About the Role
The Logistics Associate for Head Start Monitoring Reviews handles the day-to-day review logistics requirements, including travel arrangements, reimbursements, and communications with review teams. This role is key to ensuring that monitoring events are carried out smoothly and efficiently, which contributes to the success of the broader OHS monitoring process.

Logistics Associates must have a strong attention to details, excellent organizational skills, and be proficient in Microsoft Office tools and managing data in logistics systems.

To learn more about our clients and projects, please refer to the “This Project” section at the bottom of this job posting.

How You Contribute to the Team:

Travel and Logistics

• Book and confirm travel arrangements for reviewers, ensuring compliance with federal travel regulations and reviewer preferences.

• Coordinate with hotels, airlines, rental car and other lodging and transportation providers to meet deployment requirements.
• Establish processes to ensure quick and efficient responses to travel requests and changes, including those caused by on-site disruptions, emergencies, health and/or safety issues.
• Remain informed and prepared to respond to contingency plans and rapid-response protocols established by the Logistics Manager.

• Establish processes for the preparation and distribution of travel packets, itineraries, and location briefings to deployed reviewers.
• Prepare and distribute clear, concise and accurate materials to reviewers, and ensure electronic copies are available to other monitoring review team members, as appropriate.

• Serve as point-of-contact for logistical questions and real-time support during travel and on-site monitoring.

• Establish a process for organizing and maintaining records of travel costs, lodging confirmations, and per diem allowances for each review event.
• Ensure records are organized, accurate, up to date, and in a format that supports quarterly reporting on logistical cost and deployment trends.
• Prepare reconciliation documentation and other materials for the Logistics Manager and Account Clerk, as requested.
• Collaborate with OHS and contractors as needed to ensure the accuracy of data in IT-AMS and designated travel management tools.

• Associate degree in logistics, operations management, public administration, business or a related field;
  Bachelor’s degree is preferred
• Minimum 3 years of experience in travel coordination or administrative role requiring travel coordination for field team or remote work forces

• Knowledge of federal travel rules, per diem structures, and expense documentation standards
• Strong attention to detail, with a track record of accurate logistical tracking and documentation
• Excellent organizational and multitasking skills
• Proficiency with travel and/or logistics tracking systems
• Proficiency with computer, Internet, Microsoft Office (Outlook, Word, Excel, and PowerPoint); experience with SharePoint and  desirable.
• Proficien…