Executive Assistant

Join to apply for the Executive Assistant role at Insured Retirement Institute (IRI)

Join to apply for the Executive Assistant role at Insured Retirement Institute (IRI)

This range is provided by Insured Retirement Institute (IRI). Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$80,000.00/yr - $92,000.00/yr

Who We Are

At the Insured Retirement Institute (IRI), we have a fantastic team committed to our mission of championing retirement security for all Americans. We are seeking an exceptional Executive Assistant with at least five (5) years of experience supporting C-level executives, preferably within an association, membership organization, or marketing team.

About the Role:
We are looking for a highly skilled and proactive Executive Assistant to support the Chief Operating Officer (COO) and the Director of Human Resources (DHR) in a fast-paced, mission-driven financial services organization. This role requires exceptional organizational abilities, strong design sensibility, and proven expertise in managing virtual meetings and events.

This is not a traditional administrative role—strong PowerPoint, design, virtual meeting, and event coordination skills are a top priority.

In this role, you will provide top-level administrative support to our executives, ensuring seamless coordination of calendars, meetings, schedules, email correspondence, travel arrangements, and expense reporting. As a trusted gatekeeper, you will manage priorities, handle sensitive information with discretion, and anticipate business needs. Your expertise extends to event planning, report creation, and executive correspondence. Whether taking meeting minutes for committee meetings, managing webinar logistics, planning meetings, or negotiating vendor contracts, you thrive under pressure and consistently deliver results.

If you excel at organization and proactive problem-solving, this is the perfect opportunity.

The ideal candidate is business-savvy, highly skilled in time management, and adept at prioritizing tasks to keep executives focused and productive. Success in this role requires a self-starter who approaches challenges with urgency and minimal guidance. You anticipate the needs of the COO and DHR, proactively identifying issues that require escalation while keeping leadership well-informed. Your ability to problem-solve efficiently and drive solutions with an outcome-oriented approach sets you apart.

Additionally, you must be proficient in creating PowerPoint presentations that effectively communicate key information in a polished and professional manner. A strong business acumen, eagerness to learn.

This position is ideal for someone eager to work in a mission-driven, small-team setting within a dynamic industry. You are flexible, highly organized, and proactive, with a strong sense of ownership and accountability. Working 100% remotely, this role requires a high level of professionalism, cross-functional collaboration, and communication with key business leaders and internal stakeholders.

Key Responsibilities

• Executive Support:
  Provide high-level administrative support including calendar management, travel coordination, and meeting preparation for senior executives.
• Presentation Design:
  Create and format visually compelling PowerPoint presentations that communicate strategic messages with clarity and impact.
• Virtual Meeting & Event Management:
  Coordinate and manage virtual meetings, webinars, and internal/external events—handling logistics, agendas, technology platforms, and follow-up.
• Design & Document Preparation: Assist in the development of branded materials, reports, and internal communications using tools such as PowerPoint, Canva, and Adobe Acrobat.
• Project & Task Coordination:
  Track deadlines, manage task lists, and assist with special projects requiring cross-functional coordination and attention to detail.

Key Qualifications

• Strong proficiency in Microsoft PowerPoint and virtual meeting platforms (Zoom, Microsoft Teams, etc.)
• Experience designing executive-level presentations and professional…