Executive Assistant To Ceo

EXECUTIVE ASSISTANT TO THE CEO (Finance) Position Summary

The Executive Assistant to the CEO provides high‑level administrative support to the CEO, ensuring seamless coordination of daily operations, communications, and strategic priorities. This role manages complex schedules, prepares executive materials, and serves as a trusted partner in facilitating efficient decision‑making and organizational effectiveness.

• Schedule internal/external meetings for CEO using Outlook.
• Schedule travel arrangements for CEO and Executive Leadership team.
• Prepare and edit correspondence for CEO and Executive Leadership team.
• Process emails from company website, either responding to emails or forwarding to proper person and/or department for response.
• Process weekly departmental reports for CEO.
• Prepare and maintain business files for company.
• Process and reconcile expense reports using Concur with accuracy and timeliness.
• Coordinate comprehensive travel arrangements, including flights, lodging, and itineraries.
• Manage complex calendars and schedule meetings across multiple stakeholders.
• Oversee and maintain the CEO executive conference room to ensure readiness for all meetings.
• Plan and execute company town hall events, ensuring seamless logistics and engagement.
• Arrange catering services for meetings and events, tailored to team and executive needs.
• Lead gifting initiatives for internal and external partners, from concept to delivery.
• Retrieve, sort, and distribute mail and packages for the executive team.