Manager's Office Support Consultant

Overview

We improve lives. The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About This Position

We are looking for an organized, experienced, and dynamic Front Office (FO) Support Consultant. As FO Support Consultant, you will provide administrative, operational, budgetary, communications, and corporate support to the Front Office of FMP, ensuring smooth day-to-day operations and effective execution of core business activities.

You will work in the Financial Management and Procurement (FMP) team, which is part of the Vice Presidency for Countries (VPC). This team is responsible for ensuring the effective and efficient use of the institution’s development funds and for designing and overseeing the fiduciary management aspects of the Bank’s operations.

• Administrative and Operational Support: Manage FMP’s and the Division Chief’s agenda with delegated authority. Plan, coordinate, and monitor internal and external meetings. Prepare travel authorizations and expense statements. Provide general administrative support to FMP’s Front Office. Support Letters of Agreement and related arrangements.
• Contracts and Procurement Support: Support preparation of contracts for consultants, firms, and other arrangements. Assist in uploading, monitoring, and maintaining contract documentation. Process and monitor payments to firms and contracts financed with administrative funds.
• Budget Support: Support preparation, execution, monitoring, and follow-up of FMP’s regular budget. Assist with expenditure tracking and consolidation of financial data. Prepare summaries and periodic budget updates.
• Events and Corporate Coordination: Prepare and estimate event budgets. Support inter-departmental meetings, conferences, and corporate events.
• Communications and Staff Meeting Support: Support the communications team with internal materials. Assist in preparing staff meetings, agendas, and slide decks. Draft and finalize internal communications. Support ad-hoc communications requests. Manage dissemination of communication materials. Graphic Design Support.

• Education: Bachelor’s degree in Business Administration, Communications, Accounting, Financial Management, or related field.
• Experience: At least 2 years of relevant experience performing administrative tasks, managing calendars and providing executive support.
• Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.

• Citizenship: You are a citizen of one of our 48-member countries.
• Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

International consultant Full-Time, 12 months (up to 48 months, subject to elegibility).

• A competitive compensation packages.
• Leaves and vacations: 2 days per month of contract + gender-neutral parental leave.
• Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
• Savings plan:
  The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
• We offer assistance with relocation and visa applications for you and your family when it applies.
• On-site position with the occasional flexibility of teleworking.
• Development support:
  We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
• Health and wellbeing:
  Access to our Health Services Center which provides preventive care and health education for all employees.
• Other perks:
  Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.

At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions. In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.

We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at accommodations.