Executive Assistant

Executive Assistant (0128)

Nonprofit association seeks an Executive Assistant to provide administrative support for CEO.

• Partner closely with CEO to maintain awareness of upcoming commitments and support the execution of CEO-led initiatives and projects.
• Manage complex executive calendars and scheduling, including meeting preparation and coordination.
• Coordinate all travel and logistics, including transportation, lodging, itineraries, briefing materials, and expense management and reimbursement.
• Monitor and manage executive correspondence.
• Develop presentation materials, talking points, and Power Points.
• Coordinate planning and logistics for events and engagements, including virtual events and quarterly luncheons.
• Create and maintain organized filing systems, databases, spreadsheets, and tracking tools; monitor cross-departmental projects and follow up as needed.

• Excellent verbal, written, and interpersonal communication skills.
• Highly organized and attentive to detail.
• Ability to prioritize work in a fast-paced environment and meet deadlines effectively.
• Exemplary judgement and problem-solving skills.
• Flexible and able to adapt to changing environments.
• Ability to effectively communicate with c-suite executives.
• Maintains strong relationships with internal and external stakeholders.
• Experience managing projects and events.
• Strong software skills and proficiency in MS Office applications, specifically MS Outlook.

• Bachelor’s degree preferred.
• Previous experience providing administrative support to executives.

$65,000 - 72,000 per year.

Not the right role for you? To be considered for other openings with Whitman Associates Inc, please submit your resume to us directly by emailing  Due to the high volume of applications, we are unable to respond to each candidate individually.