Office Administrator

Location: Washington, DC Remote Work: No Clearance: Secret Work Status: Full-Time Travel Requirements: None.

Applications submitted by 02/04/2026 will receive full consideration. Candidates applying after this date may still be reviewed and will remain in our talent pipeline for future opportunities.

The U.S. Department of State is the lead institution for the conduct of American diplomacy and the Secretary of State is the President’s principal foreign policy advisor. The Department of State’s mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous and secure world.

INL keeps Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.

INL’s Office of Global Policy and Programs (INL/ACB) leads the Bureau’s policy development and transnational program management in the areas of anticrime and counter narcotics. INL/GPP is responsible for working on these issues with various counterparts across the Department of State and within the U.S. interagency, including the White House, Department of Justice, the Drug Enforcement Administration, the Department of Homeland Security, U.S. Customs and Border Protection, and the Department of the Treasury.

In addition, international organizations, non-governmental organizations, and the private sector also form key partners in INL/GPP efforts. INL/GPP manages an annual foreign assistance budget of over $120 million.

• Based on a thorough knowledge of the responsibilities of the Director and Division Chiefs, and the Office, the Administrator performs a variety of responsible duties, which relieve these managers of administrative details and facilitate obtaining requested data in the performance of these responsibilities.
• Prepares correspondence, reports, and other documents. Accurately prepares correspondence, reports, or similar materials from handwritten or electronic drafts, assuring correct grammar and formatting. Initiates request for required changes to originator and reference as per correspondence manual. Ensures that requirements for classified material are accurately followed, where applicable. Responsible for the format, procedural and grammatical accuracy, typographical accuracy, and any necessary attachments.
  
  Responsible for ensuring documents have been cleared by all appropriate staff and are procedurally correct. Maintain current knowledge of established procedures for the preparation and clearance of correspondence, action documents, etc., and keep staff members informed.
• Maintains, updates, and upon request, leads comprehensive reformation of office SharePoint. Reviews SharePoint of other offices to identify best practices. Keeps roster and key documents sections updated.
• Establishes and maintains an accurate Employee Master Time and Attendance Record for each assigned employee on a bi-weekly basis. Ensures that each pay record is supported by appropriate documentation. Advises staff members on time and attendance policies and procedures. Ensures that data is timely and accurately submitted to the National Finance Center. Serves as liaison with the Human Resources Branch staff in resolving time and attendance discrepancies.
  
  Locks all Time and Attendance material in an area away from general contact with other employees. Ensures that the COR or Direct Hire has reviewed all timesheets.
• Tracks requests for review and clearance addressed to the office director, and flags action needed to ensure office director can prioritize and complete requests in a timely manner. Prepares forms, which need not be composed by other employees in the office.
• Schedules meetings, appointments, and conferences in accordance with supervisor's instructions. Reminds supervisor and others of scheduled events to ensure prompt and timely attendance. Reschedules appointments when it is clear…