Executive Assistant to Chief Marketing Officer; CMO

Job Title: Executive Assistant to the Chief Marketing Officer (CMO)

Date: 01/30/2026

Division/Department: Marketing

Location: Washington, DC

FLSA: Exempt

Job Status: Full-Time, Occasional Evenings Required

Reporting Manager: Chief Marketing Officer (CMO)

Travel: Less than 10%

Direct Reports (if any): N/A

MISSION: The Museum of the Bible is a global, innovative, educational institution whose purpose is to invite all people to engage with the transformative power of the Bible.

The Executive Assistant to the CMO serves both as an administrative and strategic support, managing priorities, overseeing key projects, facilitating communication, and ensuring organizational alignment to maximize the CMO’s effectiveness. The EA is managing special initiatives, preparing leaders for meetings, acting as a liaison, and handling internal/external communications, effectively functioning as an operational “air traffic controller” and integrator for the executive s vision.

Administrative Support: Act as “right hand” to the CMO, anticipating his business needs and proactively addressing them. Continuous support with emails, calendar, travel and expense reports.

Meetings Management: Proactively manage CMO’s schedule and coordinate times, subjects and objectives of meetings as well as follow-ups. Prepare leaders with necessary materials for meetings, note taking when required and ensure action items are followed up on.

Leadership Support: Act as a confidante, advisor, and sounding board, helping the CMO prioritize time and focus on high-impact activities.

Problem Solving: Solve problems and remove roadblocks before they reach the executive, often mediating disputes and acting as an "honest broker."

Communication & Liaison: Filter information, optimize communication flow between Marketing leadership and the organization, and assist with internal/external messaging (speeches, newsletters).

Operational Efficiency: Identify inefficiencies, assist with budgets, track performance metrics, and ensure cross-functional teams collaborate effectively.

Project Management: Coordinate strategic initiatives, manage timelines, and liaise with stakeholders.

Representing the Executive: Occasionally attend meetings and represent the CMO s interests in his absence.

Culture & Engagement: Implement programs to improve employee engagement and department culture (monthly meetings, team outings, development opportunities, etc.).

Data & Reporting: Partner with directors to develop reports or presentations.

• Manage daily calendar entries
• Prioritize and respond to all emails within a reasonable time frame
• Manage internal and external communications
• Plan and organize meetings with internal and external teams
• Arrange business travel
• Manage CMO expense reports
• Manage team supplies
• Provide support as requested to Marketing Division directors (Marketing, Digital, Creative, PR, Content, Theater)
• Assist with budget management across CMO departments
• Maintain practical working relationships and camaraderie with other Executive Assistants in the organization, mutually providing assistance for company-wide projects and events
• Manage special internal and external projects
• Other Duties as Assigned

Organizer: Attention to detail and ability to connect related pieces, including resources, people, etc.

Problem-solver: Drive proactive problem-solving by assessing situations, researching solutions, and aligning the right resources for swift resolution.

Collaborator: Thriving on relationships, inclusion of stakeholders, welcome feedback and enjoy working with other stakeholders, peers and team members.

Culture Driver: Chief advocate for mission internally and externally, collaboration, respect, accountability and enjoying work.

HS Diploma or GED Equivalent required

BA degree in related field preferred

• At least 2 years of experience as an assistant to a very busy, high-profile leader, handling all aspects of administrative work, including email/calendar management, expense reporting and dynamic travel arrangements
• Knowledge of standard office procedures
• Familiarity with Marketing strategies,…