Office Mgmt Manager

What You Will Do

The Administrative and Office Management Manager oversees administrative operations, personnel, and workflows supporting the Office of Electricity. This leadership role ensures the effective functioning of office operations, provides strategic oversight of administrative staff, and drives the development and implementation of office-wide processes, standards, and logistical coordination. The Manager serves as a senior point of contact for stakeholders, advises OE leadership on administrative operations, and ensures high‑quality service delivery across the organization.

• Provides senior-level oversight of office operations, ensuring consistent, efficient, and compliant administrative support across all functions, including correspondence management, records systems, calendar coordination, and document tracking.
• Leads, supervises, and mentors administrative and office management staff, setting priorities, assigning tasks, monitoring performance, and ensuring professional development.
• Develops, implements, and maintains office-wide administrative procedures, workflows, standards, and internal controls to support OE leadership and program objectives.
• Directs logistical planning and execution for high‑visibility meetings, conferences, and events. Oversees scheduling, room reservations, audiovisual and web‑conferencing readiness, material preparation, minutes review, and visitor access coordination (including foreign national clearance requirements).
• Provides managerial oversight for office logistics, including federal travel compliance, authorization and voucher processing, office relocations, supply management, and equipment maintenance.
• Serves as the senior liaison for facility‑related issues, ensuring escalations, service requests, and common‑area standards are addressed proactively and resolved promptly.
• Oversees front‑office operations, ensuring a professional and customer‑focused experience for visitors, staff, and external partners.
• Manages onboarding and offboarding processes, ensuring administrative staff provide appropriate systems support, training, and documentation. Maintains office handbooks, administrative policies, and organizational contact resources.
• Advises OE leadership on administrative trends, workflow challenges, resource needs, and process improvements, recommending solutions to strengthen office operations.

• Requires a University Degree and minimum 5 years of prior relevant experience; some roles may require graduate-level education Master’s or Doctorate degree (Relevant experience may be substituted for formal education or advanced degree)
• A minimum of five (5+) years of experience providing administrative, operational, or office management support to federal, state, or local programs, including experience leading or supervising staff
• Strong knowledge of DOE or other federal administrative policies, procedures, and operational requirements
• Demonstrated leadership abilities, including personnel oversight, task prioritization, and performance management
• Strong project management, organizational, and stakeholder coordination skills
• Proficiency in Microsoft Word, PowerPoint, Excel, and standard office technologies
• Strong written and verbal communication skills, including the ability to brief senior leadership
• Experience managing office operations, records systems, scheduling, and process development
• Ability to provide technical guidance on office software, systems, and tools
• Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse
• Due to contract requirements, US Citizenship required
• This in‑person position requires up to 5 days on‑site at the Client's office
• This in‑person position is open to candidates who will reside within 50 miles of DC

• Bachelor’s or Master’s degree in communications, business administration, management, or a related field
• Experience supervising administrative teams or leading office‑wide operational initiatives
• Experience supporting DOE programs, facility coordination, or federal administrative workflows
• E…