Executive Secretary - Administrative Assistant

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

We are currently seeking a highly qualified Executive Secretary-Administrative Assistant with a minimum 5 years’ experience in administrative coordination to support a Federal Government contract. Must pass a background check for security clearance, be a U.S. citizen, and must be able to work on site in Washington, DC/Alexandria, VA.

• Draft and edit correspondence and official issuances for internal and external distribution.
• Maintain a style guide that aligns with the client’s brand.
• Draft, review, and edit agency-wide policies, memos, and other documents.
• Develop and document standard operating procedures.
• Maintain and organize document libraries.
• Accurately enter information into databases/tracking systems.
• Draft email responses and general correspondence on behalf of the client.

• Familiarity with federal communication requirements, including the "Plain Writing Act of 2010" and Section 508 compliance.
• Minimum 5 years’ professional writing and editing experience, including at least 3 years' experience drafting a variety of office documents including but not limited to official memos, internal and external correspondence and policies.
• Minimum 5 years’ experience in administrative coordination, project management, or a combination thereof and able to work at a fast pace with tight deadlines.
• Minimum of 5 years’ experience entering information into databases/tracking systems and creating and formatting reports and presentations.
• Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.
• Consistently communicate with a high degree of professionalism, diplomacy and tact.
• Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint.
• Familiarity with office procedures and software is essential.
• Degree in communications, public relations, marketing, data analytics, or a related field is preferred.
• Must be able to work at a fast pace with tight deadlines.
• Ability to learn quickly, adapt, organize, and prioritize work is essential.
• Strong verbal and written communication skills are required.
• Excellent interpersonal skills and problem-solving skills are a must.
• Must be highly organized with a strong attention to detail.
• This is a full-time, on-site position located at the client’s facility in Washington DC/Alexandria, VA.
• Must be a U.S. citizen.
• Must pass background check for security clearance.