Accounting and Administrative Coordinator

Overview

Accounting and Administrative Coordinator [7128]. Association seeks Accounting and Administrative Coordinator to support financial, administrative, and customer service processes across departments.

• Process accounts receivable transactions, including checks, credit cards, EFTs, ACH payments, collections, and specialized billing.
• Prepare and distribute invoices and respond to payment inquiries.
• Maintain accurate cash receipt records and databases; reconcile revenue and prepare recurring general ledger entries in support of annual audit.
• Serve as backup for accounts payable by logging, reviewing, and processing invoices, travel expenses, and credit card statements, ensuring proper coding, documentation, and timely payment processing.
• Maintain vendor records, including W-9 and ACH documentation.
• Assemble and distribute monthly financial statements and compile schedules and supporting documentation for annual audit.
• Support conferences and meetings by assisting with registration, payments, confirmations, substitutions, refunds, cancellations, reporting, and on-site logistics.
• Assist with membership operations, including renewals, invoicing, mailings, acquisition efforts, and maintenance of the association management system.

• Strong written and verbal communication skills.
• Exemplary interpersonal and customer service skills.
• Ability to work collaboratively and independently with minimal supervision.
• Highly organized and attentive to detail.
• Excellent time management skills and ability to handle multiple competing priorities.
• Ability to handle confidential information.
• Proficiency in MS Office applications and familiarity with standard office equipment.

• Previous administrative experience.

Salary: $61,000 - 67,000 per year.

Not the right role for you? To be considered for other openings with Whitman Associates Inc, please submit your resume to us directly by emailing  Due to the high volume of applications, we are unable to respond to each candidate individually.