Administrative Assistant

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

We are currently seeking a qualified Administrative Assistant with a minimum 5 years’ experience to support a Federal Government contract. Must pass a background check for security clearance, be a U.S. citizen, and must be able to work on site in Washington, DC/Alexandria, VA.

• Manage the day-to-day administrative affairs of the client.
• Maintain client’s calendar, including scheduling daily appointments and deconflicting appointments whenever necessary.
• Coordinate administrative tasks and oversee designated administrative operations.
• Accurately enter information into databases/tracking systems.
• Prepare agendas, presentation materials, meeting requests and meeting minutes.
• Answer and screen incoming calls and direct calls to appropriate action officer.
• Draft email responses and general correspondence on behalf of the client.
• Compile input for and draft/organize a variety of reports.
• Compile daily, weekly and monthly social media, web and other relevant metrics reports.
  
  Provide expertise in measuring and assessing metrics to inform strategy.
• Maintain stakeholder email and distribution lists.
• Ensure effective document management.
• Maintain templates and resources.
• Assist with processing requests for travel, training, and reimbursements.
• Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with appropriate staff and with external stakeholders.
• Establish and maintain effective and appropriate working relationships with contractors and staff.
• Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.
• Consistently communicate with a high degree of professionalism, diplomacy and tact.

• Familiarity with federal communication requirements, including the “Plain Writing Act of 2010” and Section 508 compliance.
• Minimum 5 years’ professional writing and editing experience, including at least 3 years' experience drafting a variety of office documents including but not limited to official memos, internal and external correspondence and policies.
• Minimum 5 years’ experience in administrative coordination, project management, or a combination thereof and able to work at a fast pace with tight deadlines.
• Minimum of 5 years’ experience entering information into databases/tracking systems and creating and formatting reports and presentations.
• Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint.
• Familiarity with office procedures and software is essential.
• Degree in communications, public relations, marketing, data analytics, or a related field is preferred.
• Must be able to work at a fast pace with tight deadlines.
• Ability to learn quickly, adapt, organize, and prioritize work is essential.
• Strong verbal and written communication skills are required.
• Excellent interpersonal skills and problem-solving skills are a must.
• Must highly organized with a strong attention to detail.
• This is a full-time, on-site position located at the client’s facility in Washington DC/Alexandria, VA.
• Must be a U.S. citizen.
• Must pass background check for security clearance.