Sr. Executive Assistant

Overview

The Senior Executive Assistant performs a wide range of high level administrative and secretarial responsibilities to support the Executive Vice President in a challenging and fast-paced work environment. Perform duties of a highly responsible and confidential nature. Work independently with minimal guidance. Responsibilities may include communication and coordination with all levels of internal and external customers, receive and screen calls, correspondence and/or visitors, make travel and meeting arrangements, prepare correspondence, complex documents and reports.

May oversee and guide the work of others.

Minimum Education
Bachelor's Degree (Required)

Minimum Work Experience
5 years Related administrative or secretarial experience, preferably in a challenging and fast-paced environment (Required)

Required Skills/Knowledge
Demonstrate proven ability to analyze and interpret data, prepare complex reports, ensure compliance with policies/procedures, track budgets and timelines, coordinate scheduling of large, multi-disciplinary meetings, and organize files and correspondence.

Functional Accountabilities

• Administrative and Secretarial
  Responsible to schedule appointments and arrange meetings, conferences and travel; ensure the executive's knowledge of schedule 24 hours in advance; may create meeting agendas, sit in meetings and take minutes.

• Organize and maintain the executive's correspondence and records, follow up on pending matters with limited direction and provide feedback in a timely manner.

• Facilitate and expedite workflow within the executive's scope of oversight; initiate follow-up action as needed.

• Research a wide variety of information requests independently; analyze and interpret data from a variety of sources, and prepare trends and status reports for the executive.

• May perform some Office Manager duties.

Communication

• Serve as a liaison to other executives, assistants, internal and external customers.

• Communicate and/or coordinate the executive's instructions and desires with various individuals and/or departments/divisions; furnish and obtain information from others as needed.

• Receive and screen calls, correspondence, and/or visitors for the executive.

• Answer routine inquiries, and obtain/furnish information to save the executive's time.

Office Technology

• Organize and prepare complex documents requiring the integration of multiple office technology and software applications.

• Integrate varying software and learn new computer applications to meet unique work needs and improve productivity.

• May serve as a resource to others on a variety of subjects to include office equipment, software applications, and information processing procedures.

Project Management/ Coordination

• Prioritize and manage/coordinate project(s), and follow through on issues in a timely manner.

• Delegate tasks to lower level staff as needed.

• May oversee and guide the workflow of lower level staff.

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance.

• Continuously validate and verify information needed for decision making or documentation.

• Stop in the face of uncertainty and takes time to resolve the situation.

• Demonstrate accurate, clear and timely verbal and written communication.

• Actively promote safety for patients, families, visitors and co-workers.

• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance.

Organizational Accountabilities
Budgeting and Planning

• Assist in the formulation of budget, business planning, and related planning functions.

• Help track the overall budget for the executive by monitoring budget reports and reporting expenditures and allocation of funds and resources on a regular and timely basis.

• May process invoices, reimbursements and other payments.

Organizational Commitment/Identification

• Partner in the mission and upholds the core principles of the organization

• Committed to diversity and recognizes value of cultural ethnic differences

• Demonstrate personal and professional integrity

• Maintain confidentiality at all times

Customer Service

• Anticipate and responds to customer needs; follows up until needs are met

Teamwork/Communication

• Demonstrate collaborative and respectful behavior

• Partner with all team members to achieve goals

• Receptive to others  ideas and opinions

Performance Improvement/Problem-solving

• Contribute to a positive work environment

• Demonstrate flexibility and willingness to change

• Identify opportunities to improve clinical and administrative processes

• Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility

• Use resources efficiently

• Search for less costly ways of doing things

Work Location & Job Details

Primary Location District of Columbia-Washington

Work Locations
CN Hospital (Main Campus); 111 Michigan Avenue NW;
Washington 20010

Job
Non-Clinical Professional

Organization
Chief Academic Officer

Position Status
R (Regular) - FT - Full-Time

Shift
Day

Work Schedule
9:00-5:30 PM

Job Posting
Jan 29, 2026,…