More jobs:
Executive Assistant
Job in
Washington, District of Columbia, 20319, USA
Listed on 2026-02-02
Listing for:
The Choice Inc.
Full Time
position Listed on 2026-02-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Administrative Management
Job Description & How to Apply Below
Location:
Washington, DC 20001
Salary Range: $65,000 - $72,000
DIRECT HIRE
About the Role:
Our client, a national nonprofit organization focused on advancing academic nursing and healthcare education is seeking a highly skilled Executive Assistant to the President & CEO. This is a direct hire opportunity. The role provides high-level executive and administrative support to the organization's chief executive and plays a critical part in ensuring smooth operations, effective communication, and strategic coordination across leadership, board members, and external stakeholders.
The ideal candidate is proactive, exceptionally organized, detail-oriented, and comfortable working in a fast-paced, executive-level environment.
Responsibilities:
* Partner closely with the President & CEO to stay informed of priorities, commitments, and upcoming responsibilities
* Manage and maintain a complex and dynamic executive calendar, including scheduling, coordination, and meeting preparation
* Coordinate all travel logistics, including transportation, lodging, itineraries, briefing materials, and expense reimbursements
* Work collaboratively with the Board Chair and Chair-Elect to arrange travel, schedule meetings, and maintain shared leadership calendars
* Manage incoming and outgoing executive communications, assessing priority and coordinating appropriate follow-up
* Maintain and update the CEO's curriculum vitae and professional biography following presentations, publications, and interviews
* Develop talking points and presentation materials, including PowerPoint decks, as directed
* Support the planning and execution of programs and initiatives led by the CEO
* Prepare agendas and coordinate monthly leadership team meetings, including collecting weekly calendars from senior leaders
* Coordinate logistics and activities for virtual executive events in collaboration with leadership and online learning teams
* Support planning and execution of executive-level awards, staff luncheons, and internal engagement events
* Create and maintain electronic filing systems, databases, spreadsheets, and project documentation
* Track organizational projects and initiatives across departments and follow up as needed
* Support Board of Directors meetings, including preparation and meeting minutes
* Collaborate with communications staff to enhance executive presence on social media platforms
* Assist with special projects and perform additional duties as assigned
Qualifications
* Bachelor's degree preferred, or equivalent combination of education and professional experience
* Prior experience supporting a senior executive or C-suite leader in a high-level administrative role
* Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms such as Zoom
* Exceptional organizational, time-management, and attention-to-detail skills
* Strong written and verbal communication skills, with a professional and service-oriented approach
* Ability to manage confidential information with discretion and professionalism
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