Transaction & Operations Coordinator

Urban Pace is a full-service real estate brokerage and development services firm supporting high-volume residential and multifamily projects across the DC Metro region. Our work spans new construction sales, leasing, marketing, and advisory services for some of the region’s most active developers and owners.

We are seeking a highly organized, detail-driven Transaction & Operations Coordinator to support the execution of sales, leasing, and office workflows across the brokerage. This is a mission-critical execution role focused on accuracy, consistency, and follow-through.

This position reports to the Director of Brokerage Operations and works closely with agents, project teams, and leadership to ensure transactions move efficiently and documentation remains complete and compliant.

This role is ideal for a detail-oriented real estate professional who enjoys managing transactions and keeping an office running smoothly. You will play a critical role in supporting agents and ensuring files are clean, compliant, and on track for closing.

The Transaction & Operations Coordinator is responsible for day-to-day transaction processing, documentation tracking, compliance support, and office operations. This role focuses on execution and coordination rather than policy-setting or strategic system design.

The ideal candidate thrives in a fast-paced environment, enjoys creating order from complexity, and understands the financial and compliance importance of precision in a transaction-based business.

• Maintain, track, and organize all fully executed listing agreements
• Oversee each sales contract from receipt through closing, ensuring accurate logging, document compliance, and settlement verification
• Perform weekly lease compliance checks by validating leasing reports and confirming execution status with agents
• Prepare and update agent year-to-date commission and transaction statements
• Support commission tracking, billing documentation, and revenue verification
• Maintain and monitor agent licensing records and renewal requirements

• Oversee day-to-day office operations, including maintaining office and kitchen supply inventories
• Ensure required supplies are stocked, organized, and available to support daily business operations
• Procure project-specific supplies in accordance with approved request processes
• Coordinate with the Marketing team and project stakeholders to ensure timely, accurate, and cost-controlled purchasing

• 3+ years of experience in one or more of the following areas:
• Real estate transactions or transaction coordination
• Office management or operations support
• Administrative or accounting support in a professional services environment

• Experience working with contracts and document management systems
• Familiarity with CRM platforms
• Experience with SharePoint or similar document management systems
• Working knowledge of Quick Books or similar accounting software

• Strong written and verbal communication skills
• Exceptional attention to detail and organization
• Ability to manage multiple active transactions simultaneously
• Comfortable working within structured processes and deadlines