Executive Assistant to CEO

Overview

NPR is a thriving, mission-driven multimedia organization that produces award-winning news, information, and music programming in partnership with hundreds of independent public radio stations across the nation. The NPR audience values information, creativity, curiosity, and social responsibility – and our employees do too. We are innovators and leaders in diverse fields, from journalism and digital media to IT and development. Every day, our employees and member stations touch the lives of millions worldwide.

NPR is committed to collaboration, diverse voices, and inclusion, and integrity and ethical standards guide every employee.

Love NPR and want to support its vision and mission? Are you a multi-tasker with superb organizational skills, the ability to see around corners, eagerness to help others, and the energy to pull it off?

• Manage and maintain the CEO and COS’s multiple calendars; scheduling and coordinating meetings, appointments, and events, being sensitive to professional and personal conflicts.
• Support the CEO by prioritizing tasks through strategic inbox administration, including message prioritization, response management and coordinating tasks identified through email communications.
• Create and facilitate professional, accurate and timely communication between the office of the CEO and other executives and staff, as well as with a broad range of external stakeholders, keeping in mind local, national and international current events.
• Manage and prioritize incoming correspondence to ensure prompt responses.
• Establish a process to provide the CEO with necessary background information and briefing materials ahead of phone calls, meetings, events, conferences, and speaking engagements.
• Serve as a bridge for smooth communication between the Office of the CEO and internal teams, demonstrating leadership and collaboration to maintain trust and support with other administrative staff.
• Adapt quickly to changing priorities and last-minute schedule adjustments.
• Arrange air travel, hotels, and other transportation for domestic and international travel; prepare travel documents for the CEO.
• Manage and support special projects aligned with the CEO’s priorities.
• Manage logistics for internal and external meetings, events, conferences, and presentations – including helping to coordinate the agenda and potentially moderating weekly team meetings.
• Prepare to engage in complex, sensitive and highly confidential interactions inside and outside the organization.
• Collaborate with the executive team to provide input on initiatives, programs, and policies that improve operational efficiency and effectiveness.
• Review and reconcile expense receipts and invoices; prepare and process expense reports to ensure accuracy, compliance, and proper categorization.
• Handle confidential and sensitive information with the highest level of discretion.
• Ensure internal processes run smoothly by identifying bottlenecks, flagging concerns, and supporting internal coordination across divisions and executive team members.

• Minimum of 10 years of experience as an Executive Assistant, preferably with C-Suite executives in corporate and high-demand environments.
• Proven experience in managing complex calendars
• Advanced proficiency in calendar management tools and scheduling software.
• Demonstrated ability to build trust, maintain relationships, and handle confidential information with discretion.
• Demonstrated ability to manage and optimize the schedules of senior executives, ensuring alignment with business priorities and personal preferences.
• Ability to prioritize simultaneous assignments in a dynamic, fast-paced, deadline-driven environment.
• Experience interacting with high-level executives, including board members, donors, and policy leaders.
• Experience supporting executives within the news/media/entertainment industry preferred but not required.
• Active consumer of news and comfortable using social media tools to maintain a high level of situational awareness regarding current events.

• Bachelor s degree or equivalent in work experience

• On-site:
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