Washington, DC - Administrative Receptionist

ABOUT US

For Business Professionals, Winston & Strawn presents an exciting opportunity to be a part of a leading global law firm. With our commitment to excellence, diversity, a collaborative work environment, and an emphasis on professional growth, Winston offers a platform for individuals seeking to advance their careers in a dynamic and rewarding environment. Winston is known for its collaborative and collegial culture.

We believe teamwork is an essential component in providing high-quality legal services and we value the talents and skills of our entire business professional team.

Hours for this role are 8:00 am to 4:30 pm.

The Administrative Receptionist will perform all functions related to receiving calls, clients, vendors and deliveries and direct them to appropriate individuals within the firm according to established policies and procedures. Manage visitor and conference room requests. Provide administrative assistance to attorneys, management and other departments as noted specifically in the job description. Maintain contact with attorneys, staff and clients and observe confidentiality of client and firm matters.

• Greet and welcome clients and visitors; call to announce their arrival and direct such parties in accordance with firm policies; notify manager of difficult situations.
• Maintain a positive and professional manner when dealing with internal and external clients. Adhere to professional standards in appearance and dress.
• Provide administrative support to operations and facilities. Responsibilities include processing invoices for payment in Firm's accounts payable system, scheduling conference rooms and services and other tasks requested by Facilities & Operations Manager.
• Respond to all Concierge inquiries and direct to appropriate departments or persons for fulfillment.
• Answer incoming external and internal calls. Provide information and assistance as appropriate.
• Pre-register guests and ensure the security of the workplace by notifying building security or Facilities & Operations Manager of unwanted guests in the firm. Provide clearance for non-registered guests as appropriate.
• Assign visitor offices and inform facilities for name plate purposes and update any changes in the visitor list.
• Book and confirm conference rooms for internal and external clients, including food and refreshment orders and additional IS requirements using the firm's booking system. Contact facilities & operations manager of conflicts.
• Monitor conference room activity and communicate with appropriate departments to facilitate restocking and daily clean-up.
• Notify conference room services, facilities and IS support with any modifications or cancellations of reservations.
• Seek approval from manager for non-billable reservations and/or extended reservations per guidelines.
• Resolve potential conference room conflicts by contacting appropriate parties; advise manager of potential issues as they may arise.
• Assist with distribution of building access key fobs.

• Provide administrative assistance to attorneys and practice coordinators, to include but not limited to, printing documents, e-mails, scanning documents, faxing, minor edits to documents and Fed Ex labels.
• Assist Business Development and Attorney Recruiting departments with preparations for client and attorney receptions and special events, as requested.
• Work overtime when necessary; be flexible with work schedule.
• Arrange car service reservations for clients and attorneys.
• Complete various administrative projects, as assigned.
• Maintain neatness of lobby and reception area.

• High school diploma or GED equivalent required.
• Three plus years of receptionist or administrative experience working in a law firm or corporate environment required.
• This is an in-office role and will be expected to be in the office 5 days per week.

• Interpersonal skills are necessary to communicate by telephone and in person with visitors, attorneys and staff to provide information with ordinary courtesy and tact.
• Oral, written and visual communication skills to convey understanding.
• Ability to remain pleasant…