Administrative Coordinator; OMD

Overview

Job Description The Administrative Coordinator reports to the Managing Director’s Chief of Staff and provides administrative support to the Managing Director and Advisors to the Managing Director.

Work for the IMF. Work for the World.

• Provide administrative and logistical support to the Managing Director, Chief of Staff, and Advisors to the Managing Director, including monitoring incoming requests
• Liaise with internal and external stakeholders, including high-level delegations meeting the Managing Director
• Manage the Managing Director’s calendar, including scheduling meetings and requesting briefs, with guidance from the Chief of Staff and Advisors to the Managing Director
• Circulate the Managing Director’s daily agenda to the Deputy Managing Directors
• Provide administrative support on OMD initiatives related to bilateral meetings during Spring and Annual Meetings
• Update and circulate the “composite schedule” of Management bilateral meetings
• Compile the Managing Director’s gift and holiday cards mailing lists
• Assist the Special Assistant to the Managing Director with tasks related to MD invitations and participation in external events and new projects and initiatives
• Serve as a back-up to other OMD Assistants

High school diploma or equivalent, supplemented by a minimum of four years of relevant experience, is required.

Additionally, the following qualifications are required:

• Proven track record of strong organization, administrative, and oral and written communications skills, with consistent high standards and attention to detail
• Ability to work accurately and effectively under pressure and manage a complex and demanding workload
• Ability to anticipate and prioritize activities and overlapping requests
• Strong human relations skills and ability to work as part of a team
• Ability to exercise initiative, sound judgment, and tact in dealings with staff at all levels, Executive Directors, and visitors up to Heads of State; absolute discretion in handling confidential matters
• Proficiency in the Fund’s standard software (Word, Outlook, Excel, PowerPoint) is preferred; knowledge of Fund organization, practices, and procedures is advantageous
• Understanding of who does what in the Fund and in OMD and interest in the substance of the office’s work is highly desirable

A regular staff member who is selected to fill the vacancy will maintain their open-ended status. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended.

Only candidates who are currently residing in the Washington DC metro area will be considered.

Only candidates that have passed the IMF Staff Assistant online exam in the past 12 months will be considered.

OMD Office of the Managing Director

A04, A05

The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.