Executive Administrative Assistant

Executive Administrative Assistant

The Building People has an opening for an Executive Administrative Assistant to support our federal client. The role will perform a variety of administrative functions to support the operations of a program office, specializing in non‑routine tasks, project monitoring, finance oversight, and preparation of complex briefings. This position requires proficiency with Microsoft Office Suite 2010 or later, Outlook calendar management, and comprehensive event and travel planning.

• Support senior executives and a program office with advanced administrative tasks.
• Manage multiple calendars, schedule meetings, and coordinate domestic and international travel.
• Prepare agendas, briefing materials, and complex PowerPoint presentations.
• Track incoming issues addressed to the Director & Deputy Director, ensuring timely responses.
• Maintain digital and paper files, serve as office receptionist, and provide customer service.
• Provide conference and travel administration support to Operations Team and Program Managers.
• Manage conference room scheduling and set‑up, including webinars and video conferences.
• Oversee logistics for monthly All‑Hands meetings, ensuring remote attendee support.
• Support the development of Travel Authorizations and manage travel fund expenditures.
• Assist in creating process documents such as travel, onboarding SOPs.

• Manages multiple calendars and schedules meetings.
• Prepares agendas and briefing materials for internal/external meetings.
• Arranges and coordinates domestic and international travel.
• Composes and prepares correspondence for senior management.
• Tracks and addresses incoming issues to Director & Deputy Director.
• Monitors and responds to emails.
• Prepares draft PowerPoint presentations and reports.
• Maintains digital and paper files.
• Serves as office receptionist and customer service representative.
• Provides conference administrative/travel support to Operations Team and Program Managers.
• Manages conference room scheduling and set‑up, including webinars and video conferences.
• Manages logistics of monthly All‑Hands meetings.
• Support development of Travel Authorizations and managing the expenditure of travel funds.
• Support in development of process documents such as travel, onboarding, and general SOPs.

• Minimum 6 years of experience.
• Proficiency in Microsoft Office Suite.
• Strong writing and editing skills.

• Minimum B.S. or B.A. in Business Management or related discipline.

Competitive benefits for eligible employees include Medical & Rx, Dental, Vision, Flexible Spending Accounts, 401(k) Retirement Plan, Life Insurance/AD&D, Long‑Term Disability and Short‑Term Disability, Paid Time Off, Holiday Pay.

All positions require a background check after acceptance of our offer. The selected candidate may be required to obtain special credentialing, clearance, and access as conditions of employment. If the government or client does not sponsor or approve your clearance, it may result in termination of employment.

Eligible candidates may request reasonable accommodations; please contact reasonableaccom
.

EEO is the Law Poster and Pay Transparency Statement.

Telework arrangements are subject to change based on customer requirements.

Our positions may require a background screening and clearance directly from the Government.