Senior Administrative Assistant

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This range is provided by Embassy of Canada to the U.S. | Ambassade du Canada aux É.

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$81,508.00/yr - $81,508.00/yr

Selection Process Nº: 224945-6

Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in USA

Job Function: administrative

Classification: LE - A3

Location: the Embassy of Canada to the United States

Number of Vacancies: 1

Closing date for application: 22 December, 2025 at 23:59 UTC/GMT
-5:00

The mission is seeking to fill a Senior Administrative Assistant position for the Public Services and Procurement Canada program as well as various administrative positions that may arise following this selection process. These positions provide development of transportation plans, ensuring constant flow of materiel across the border, educating stakeholders on logistics processes, collaborating with colleagues and stakeholders, providing sound data management to ensure records are kept up to date.

Core responsibilities include but are not limited to: research and analysis, applying knowledge of US and Canadian regulations to day-to-day tasks, building relationships and engaging regularly with stakeholders.

This selection process is open to all applicants, who are residing and legally authorized to work in USA, who meet all the essential qualifications and whose applications are received by the closing date.

Please note that the Embassy of Canada to the United States does not sponsor work authorizations directly or indirectly.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or other factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

All essential qualifications will be assessed. Methods of assessments and screening of candidates may include but are not limited to: verification of credentials, resume and letters of presentation; interviews, exams and practical tests; presentations or other types of assessments.

• A Bachelor's Degree or Undergraduate diploma from a legally recognized college or university or an equivalent combination of three years of education, training, and/or experience.

Note:

Candidates will be required to provide proof of their education.

• An advanced proficiency level (reading, writing, comprehension, and speaking) in English.

• Two years cumulative experience in providing client service and administrative support in an office environment.

All competencies will be assessed. All competencies must be met prior to appointment.

• Thinking Things Through
• Focus on Quality and Detail
• Initiative and Action Oriented
• Oral Interaction
• Working with Others and Horizontal Leadership
• Client Orientation

For more information on competencies:
Competency Dictionary

• Experience with military transportation coordination and exports
• Knowledge of financial management and tracking expenses
• Organizational & Contextual Knowledge of Foreign Military Sales or defense logistics
• Knowledge of International Traffic in Arms Regulations and export control policy

• Hours of Work: Normal hours of work of work for this position are in accordance with Locally-Engaged Staff regulations of 37.5 hours per week.
• Overtime: Willingness to work overtime on short notice.
• Travel: This position may require limited occasional travel domestically and-or…