Administrative Assistant - Background Investigations & Credentialing

Our client is seeking an Administrative Assistant to support its Office of Background Investigations and Credentialing (OBIC). This is an on‑site, full‑time position (five days per week) with a Monday‑Friday schedule from 7:00 a.m. to 3:30 p.m. They are looking to start someone immediately.

The Administrative Assistant will provide comprehensive administrative and operational support, with a focus on scheduling sensitive evaluations, managing official correspondence, and supporting credentialing activities.

Responsibilities include:

• Scheduling polygraph, medical, and psychological examinations for sworn candidates.
• Coordinating appointments, maintaining calendars, and arranging staff meetings.
• Assisting with the creation of credentials in the Badging Office.

• Preparing procurement requests, training documentation, travel orders, vouchers, and other administrative forms.
• Requisition ing office supplies and equipment; reconciling purchase orders.
• Reviewing reports and correspondence for format, accuracy, and compliance with policies.
• Compiling program data such as goals, staffing levels, budgets, and performance metrics.
• Preparing correspondence, charts, graphs, presentations, and statistical reports using standard office software.
• Maintaining data, forms, records, mail logs, and other information management systems.

• Responding to inquiries regarding office functions and services.
• Coordinating administrative support needs and following up to ensure timely responses.
• Preparing routine calculations and summaries for management and program analysis.
• Notifying staff of meetings and preparing minutes.
• Providing general support to office leadership.

• Reviewing incoming correspondence, directives, and publications to determine required action.
• Establishing and maintaining tracking logs for incoming documents and follow-up actions.
• Preparing administrative reports and composing correspondence based on established guidelines and leadership direction.
• Ensuring all outgoing materials conform to policies, regulations, grammar standards, and formatting requirements.
• Coordinating with internal stakeholders to gather information and complete required documentation.

• Supporting emergency operations when needed due to the nature of the organization.
• Performing other duties as assigned.

Pay: $24.65 per hour plus $5.09 H&W = $29.74 per hour