Administrative Coordinator, Events & Programs

Overview

LHH is partnering with a nonprofit organization in Washington, DC to identify a temporary Administrative Coordinator, Events & Programs. This assignment will run for approximately 6 weeks and offers a hybrid work schedule with flexibility. The hourly pay range is $22–$24, depending on experience.

• Coordinate logistical preparation for meetings, conferences, and special events, including organizing, packing, and distributing materials.
• Maintain accurate records of members, attendees, and committee participants through digital tracking systems and organized file management.
• Manage electronic documentation and ensure timely updates to databases and shared folders.
• Compile, format, and arrange content for events, programs, and internal communications.
• Perform initial reviews and light edits of event-related materials, submissions, and correspondence.
• Design, manage, and analyze forms, ensuring information is collected, extracted, and organized efficiently.
• Prepare and distribute communications to internal committees, attendees, and external contacts.
• Monitor a shared event or conference email inbox and respond to inquiries as appropriate.
• Assemble meeting packets, binders, and presentation materials for conferences and working sessions.
• Research venues, vendors, and service providers; coordinate ordering of supplies and materials.
• Oversee preparation and shipment of bulk mailings and event-related packages.
• Assist with travel and lodging coordination, including tracking reservations and maintaining related documentation.
• Schedule catering, transportation, and meal arrangements for internal and external meetings.
• Review registration platforms to ensure accuracy, functionality, and usability of links and information.
• Provide administrative and program support for additional initiatives and projects as assigned.

• Experience working in an administrative or office-based environment.
• Strong ability to manage multiple tasks and shifting priorities.
• Proficiency in Microsoft 365 and Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Exceptional attention to detail with strong organizational and time-management skills.
• Demonstrated initiative, reliability, and sound judgment.
• Effective written and verbal communication skills.
• Ability to perform light lifting and handling of moderately weighted materials.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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