Executive Assistant

Job Description:
Executive Assistant

Position Title: Executive Assistant
Department: Corporate Administration
Reports To: CEO/Owner
Location: Washington, DC

About Us:

Andy's Pizza is a restaurant group specializing in delicious pizza by the slice. We pride ourselves on our commitment to quality, customer satisfaction, and a vibrant work culture. At Andy's we are curious, accountable, proud, fun, and believe in genuine hospitality (in and out). Andy's Pizza is the proud winner of the World Pizza Championships, winner of Washington City Paper Best Pizza of DC 3 years running and are excited to be included in the Washington Posts Fall Dining Guide.

As we continue to expand, we are seeking a dynamic Executive Assistant to work in close collaboration with the CEO/Owner to provide high-level administrative support, drive operational efficiency, and help execute strategic priorities across the organization.

Job Summary:

The Executive Assistant is responsible for all aspects of managing the Owner/CEO's administrative needs and goals. This is a C-Suite support position, assisting the Owner/CEO with both business and personal tasks/projects. The Executive Assistant position requires a versatile, detail-oriented candidate with a can-do attitude. This role requires experience with executive administration such as calendar & schedule management, communication, travel coordination, meeting & event planning, administrative support, and project & business support.

This position works closely with other members of the corporate team to ensure operational efficiency and success.

Key Responsibilities:

• Calendar & Schedule Management
  • Schedule, book, and confirm all professional and personal meetings and calls
  • Manage daily, weekly and long-term calendars
  • Communicate with partners regarding conflicts and propose solutions
  • Confirm meeting collateral needs and prepare the required documents for review
  • Confirm meeting room availability and schedule
• Communication
  • Manage all email communications for the CEO/Owner
  • Work closely with the Director of Project Management to ensure operational goals and strategic initiatives stay on target
  • Streamline communications between CEO/Owner and corporate team members
  • Maintain evolving prioritization list and communicate changes to collaborators
  • Maintain email organization and ensure priority communications receive a timely response
  • Maintain confidential and sensitive information, and ensure both business and personal items, are handled with the utmost care and discretion
• Travel Coordination
  • Arrange and confirm flights, hotels, transportation & itineraries
  • Ensure all financial documentation is submitted to accounting
  • Confirm and coordinate travel needs for members of the corporate team attending out-of-town meetings
• Meeting & Event Planning
  • Organize logistics, booking rooms, and catering for all meetings and events
  • Take minutes as needed
  • Provide meeting summaries to necessary parties, including email summaries and scheduling follow-up
• Administrative Support
  • Track all invoices, and receipts for all purchases made by the Owner/CEO
  • Managed shared Google Drives and maintain document organization and security
  • Manage incoming mail & equipment deliveries
  • Manage office supply ordering and office organization
• Project and Business Support
  • Track project completion and manage meeting cadence
  • Follow up with strategic partners regarding expected communications
  • Stay abreast of industry trends, highlighting potential operational efficiencies
  • Support a positive, empowered work environment consistent with company values

Qualifications:

• Minimum of 5 years' relevant experience managing administration for a C-Suite executive
• Strong ability to collaborate with multiple teams and departments
• Excellent attention to detail
• Excellent organizational and planning skills
• Strong creative problem-solving skills and adaptability
• Excellent time-management skills and an ability to organize and coordinate multiple concurrent projects
• Experience with office productivity tools such as Notion
• Proficient with Google Suite (Gmail, Google Sheets, Google Drive) and the ability to learn other cloud-based programs
• A passion for following direction and the ability to give and receive constructive feedback
• Effective written and oral communication skills
• Ability to maintain confidentiality of information, always
• Availability to occasionally assist with urgent or high-priority matters outside of normal business hours
• Must be able to regularly commute to Downtown Washington DC

Preferred

Skills:

• Hospitality industry experience
• Experience with graphic design software, such as Canva
• Forward thinking with a passion for innovation
• Comfortable with technology and a desire to learn new platforms

Benefits

• Salary range:
• Health, dental, and vision insurance - Kaiser Permanente and Delta Dental & Vision
  • Eligible after 30 days of employment
• 401(k) plan with a 4% company match
  • Eligibility after 1 year of employment
• Unlimited PTO
• Employee discounts on food and beverages and unlimited pizza