Sr. Administrative Specialist, Bilingual in Japanese & English, Washington DC

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

A selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

• Provide direct, superior-level secretarial support to DC representative office managements. Maintain manager's calendar - arrange meetings, conferences, and schedule appointments. Receive and greet incoming visitors and direct them to the proper individual.
• Organize files and offices, arrange travel and hotel reservations, complete all accounting forms for reimbursements, maintain membership and pay dues in various organizations, set up business and professional lunches, dinners, entertainments, order business cards, office supplies, flowers, gifts to customers, process “Gift and Entertainment” procedures, screen incoming phones and communicate with customers.
• Prepare administrative reporting to NY and Head Office including budget, record keeping, compliance report, third party maintenance, tax filing.
• Support Audit by Internal Audit and Regulators.
• Assist Head Office executives’ business trips to DC. Support MUFG events and Japanese community events held in DC, including IMF week MUFG reception and new year festival by Japan Commerce Association of Washington DC.
• Maintain good relationship with stakeholders at assistant level including US officials, Japanese Embassy/officials, US/Japanese organizations, and corporate clients.

• Provide direct, superior-level secretarial support to DC representative office managements. Maintain manager's calendar.
• Arrange travel and hotel reservations, complete all accounting forms for reimbursements, maintain membership, subscription, donation and pay dues in various organizations.
• Order business cards, office supplies, flowers, gifts to customers, process “Gift and Entertainment” procedures.
• Set up business and professional lunches, dinners, entertainments.
• Maintain inventory and submit report regarding Property Tax.
• Support Audit by Internal Audit and Regulators.
• Prepare  building access for new employees in DC office.
• Prepare administrative reporting to NY and Head Office including budget, record keeping, compliance report, third party maintenance.
• Support MUFG events and Japanese community events held in DC, including IMF week MUFG reception.
• Support management’s role as Japan Commerce Association of Washington DC Board member, including new year festival administration.
• Assist Head Office executives’ business trips to DC including hotel and car service reservations.
• Organize files and offices and maintain DC office’s procedures/manuals.
• Create and maintain Ld-2 list.
• Familiarize with enterprise policies and procedures and be involved with risk related tasks, such as business continuity planning, records management and issue/incident management.
• Be familiar with administrative tasks within the team to improve workplace effectiveness and efficiency.
• Escalate issues that require management's attention to mitigate execution risks.

• Bilingual English /Japanese business level required.
• 5-10 years of business experience.
• Detail oriented and organized.
• Communication skill both in written and verbal manner.
• Computer skill (Word, Excel, and Power Point).
• Bachelor’s degree preferred.

The typical base pay range for this role is between $73K - $114K depending on job-related…