Special Assistant to CEO
Listed on 2026-01-28
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Administrative/Clerical
Virtual Assistant/ Remote Admin, Office Administrator/ Coordinator, Administrative Management, Business Administration
Position:
Special Assistant to the CEO
Position Type:
Full-time
Reports to:
President & CEO
Location:
Hybrid in Washington, DC
Anticipated Start:
February 2026
ABOUT THE ROLE
The Special Assistant to CEO will be the CEO’s strategic co-pilot, helping her navigate a demanding landscape with precision and speed. This role helps chart the course forward—managing a fast-moving calendar, smoothing friction points, and making sure the right things get the right attention at the right time.
This role requires a proactive and strategic professional who can seamlessly manage complex scheduling, prioritize competing demands, and serve as a trusted partner and force multiplier for the President and CEO. This is a high-trust, high-responsibility role that goes beyond typical administrative support. The Special Assistant must demonstrate sound judgement and unshakeable discretion, elite organizational skills, and a sharp ability to “connect the dots” across internal and external priorities.
The successful candidate will be a self-starter with a proven history of operating at the highest level of executive support, an ability to anticipate needs before they arise, and a love of asking good questions to achieve excellent outcomes.
Success in this role looks like a President & CEO who seems to have superhuman capacity because the Special Assistant is quietly orchestrating everything behind the scenes. Decisions happen with the right context, priorities stay aligned, and nothing falls through the cracks. The organization moves faster, cleaner, and more confidently because this person is connecting dots no one else even sees.
ABOUT FUTURE CAUCUS
Future Caucus has an audacious mission: activate young leaders to bridge the partisan divide and build a more functional democracy. Future Caucus is a national, nonpartisan organization dedicated to supporting the next generation of elected leaders. We provide the resources, networking, and capacity-building opportunities for these policymakers to forge productive partnerships on critical national issues.
In 2013, Future Caucus organized the nation’s first and only caucus for young members of Congress, the Congressional Future Caucus, to build coalitions on future-oriented challenges. Future Caucus also scaled this model into more than 36 state legislatures, each with a Future Caucus consisting of young, high-potential legislators, and now engages more than 1,900 young legislators nationwide. In 2025, Future Caucus’ President & CEO was named to the TIME
100 Next list. Learn more about this rapidly growing organization urecaucus.org.
Requirements
RESPONSIBILITIES
Executive Support
- Serve as the day-to-day “gatekeeper” to the President and CEO—managing a demanding schedule, tracking priorities, balancing internal and external relationships, and ensuring exceptional execution of all commitments.
- Provide sophisticated calendar management for the CEO. Prioritize multiple appointments while troubleshooting conflicts; triage requests and determine what requires the CEO’s direct attention; make judgements and recommendations to ensure smooth day-to-day engagements.
- Prepare CEO ahead of upcoming meetings, events, and speaking engagements with concise briefing materials, working with other members of the team as needed.
- Manage the CEO’s inbox with discretion, triaging messages, surfacing time-sensitive items, and ensuring nothing falls through the cracks.
- Draft and edit high-level CEO communications and correspondence that reflect the voice and priorities of the President and CEO, such as email responses or Board materials.
- Support CEO’s donor engagement efforts, including prospecting, pipeline management, outreach, scheduling meetings, and follow up.
- Maintain and constantly update high-level contact databases and relationship records with CEO relationships
- Work with other members of the senior leadership team to track cross-organizational initiatives and ensure the CEO has visibility into key deadlines, decisions, and bottlenecks.
- Travel with CEO to staff her at select Future Caucus and partner events
- Serve as administrative liaison to Board of Directors; support planning and execution of quarterly…
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