Accounting and Operations Assistant, Senegal

Accounting and Operations Assistant, Senegal

* Please note candidates must be eligible to work in Senegal

• Salary:10,358,883 FCFA per annum. This is an entry level position.
• Contract length:
  Full-Time (Initial 1-year fixed-term contract with a view to extend, subject to funding)
• Location:Office based in our office in Dakar
• Preferred start date: ASAP
• Physical demands:Prolonged sitting at a desk and working on a laptop/computer screen
• Reports to:
  Finance and Operations Manager, Senegal

Background

Around the world, public resources are being raised and spent unfairly and ineffectively, leaving millions of people without access to the quality public goods and services they need to thrive. Governments often make public resource decisions without much consultation or information from the public. Meanwhile, those with power and privilege very effectively influence government decisions in their favour.

Our goal is to make governments raise and spend public money more fairly, so that everyone has the resources and opportunities they need to thrive and get ahead. To achieve this, The International Budget Partnership (IBP) partners with budget analysts, community organizers, and advocates in 120 countries to advance public budget systems that work for people. Together, we generate data, advocate for reform, and build the skills and knowledge of people so that everyone can have a voice in budget decisions that impact their lives.

For more information, please visit our website.

Today, IBP is a globally dispersed organization with staff based in multiple countries, and in-depth country work in Nigeria, Senegal, South Africa and Indonesia. We promote locally led systems change whilst remaining globally connected.

IBP Senegal is the country office for IBP covering the Francophone Africa Region. IBP Senegal is a NGO with 9 full-time staff and 11 regular consultants, we operate with a budget of $2,500,000 USD/Year.

About this role

The International Budget Partnership (IBP) in Senegal is looking to appoint an Accounting and Operations Assistant to join our Senegal team for an initial period of 12 months. They will be responsible for assisting the Finance and Operations department and contributing to the smooth running of the organization's financial and administrative operations. He/she will be responsible for managing day-to-day accounting tasks, monitoring financial and administrative operations, as well as managing accounting documents.

This office-based position provides an excellent opportunity for a proactive and adaptable professional to support core financial processes and strengthen organizational operations both in our Senegal office and wider global organisation.

Role responsibilities

Book-keeping (50%)

• Recording of accounting transactions (purchases, payments)
• Preparation of tax returns (VRS, payroll taxes, etc.)
• Management of accounting entries and supplier invoices
• Checking invoices and receipts and seeking relevant approvals
• Assist in the preparation of month-end/year-end balance sheets and closings
• Assist with the annual audit
• Collaborates closely with the other finance colleagues and the broader Finance and Operations Team to meet operational needs efficiently and proactively.

Day-to-day Financial Operations Management (25%)

• Follow-up of supplier payments
• Petty cash management
• Participation in the updating of accounting and financial procedures
• Ensures compliance with the accounting and tax standards in force

Follow-up of administrative operations (25%)

• Management of contracts and administrative documents related to accounting activities
• Support smooth daily operation of the Senegal office, including inventory and procurement of office supplies, mail review and redirects, and general upkeep of the working environment.
• Supports and serves as a back-up for the logistics of meetings, workshops, and events, both in-person and virtual.
• This role may also take on a small set of IT-related tasks after a few months to support the current IBP staff in charge of IT.
• Upholds organizational protocols for administrative and logistical functions

About you

We are looking for people with the right skills and competencies for the role, and who demonstrate personal qualities that are consistent with our values.

IBP’s Statement of Values is the expression of our core beliefs - those that define our priorities and goals, and in so doing, express our organizational identity and culture. As staff of IBP, we believe in:

• Transparency and accountability
• Justice and equity
• Diversity, equity and inclusion
• Democracy and human rights
• Integrity and ethical behaviour

Core competencies

Finance and Accounting Knowledge/Skills

• Knowledge of accounts payable and payroll accounting principles.
• Proven ability to manage accounts payable transactions, cash disbursements
• Experience working in a paperless environment (in cloud based integrated solutions / systems)
• High proficiency with Microsoft Office applications, especially Excel; experience with accounting software required, preferably Sage…