Legal Executive Assistant

Overview

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our International Trade Team as a Legal Executive Assistant located in our Washington, D.C. office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment.

The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role will be based in our Washington, D.C. office, on an in-office basis.

Position Summary The Legal Executive Assistant provides high-level legal support to a team of attorneys by providing a wide range of complex technical, document processing and administrative services in the assigned practice group/department(s). The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. Candidate should be flexible to work overtime as needed.

• Manages and maintains busy calendar, email and telephone; schedules appointments
• Prepares and organizes complex travel arrangements
• Maintains client files, updates contact lists
• Document management and production, drafts letters and correspondence (including word processing, transcribing and proof reading)
• Conserves attorneys time by reading, researching and routing correspondence
• Monitors, screens, and responds to and distributes incoming communication
• Process reimbursement expenses, heavy expenditure reporting and credit card reconciliation
• Manages client billing and collections, time entry
• Heavy client contact (including with opposing counsel and courts) for coordination and to assist with the management of client relationships
• Coordinates client engagement and conflicts process
• Assists in business development initiatives and filings
• Collaborate effectively with Administrative Support Coordinators, Paralegals, and other members of the legal support teams
• Utilize firm resources efficiently to achieve desired outcomes
• Provide assistance with overflow work and special projects as assigned

• Extremely organized, detail-oriented, able to multi-task and prioritize their workload and work well under pressure
• The successful candidate should be a self-starter, forward-thinking, action-oriented and focused
• Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently
• Strong attention to detail and ability to manage time effectively
• Requires the ability to work under pressure to meet strict deadlines
• Excellent verbal and written communication skills
• Learn quickly to adapt to new situations
• The ability to respond outside of normal business hours

• This position requires a minimum of 7 years  experience as an administrative or executive assistant, in a professional administrative position in large or medium size law firm
• Bachelor's degree or equivalent experience preferred

• Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies

The Expected Pay Range For This Position Is $45.55 to $57.16 per hour. Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full-time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.

Additional voluntary programs include voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.