Executive Assistant

Overview

Washington, District of Columbia, United States

$90,000.00 - $ (US Dollar)

We are seeking a polished and highly organized Executive Assistant to support a high impact senior executive working in a regulatory and compliance-driven environment. This role requires exceptional judgment, discretion, and the ability to manage a wide range of administrative responsibilities, with a strong emphasis on high-level meeting coordination, schedule management, and communication support.

• Meeting & Calendar Coordination
  • Manage the executives complex calendar, including scheduling internal and external meetings, briefings, and strategic planning sessions.
  • Coordinate all meeting logistics prepare agendas and materials, manage video conferencing tools, arrange meeting space, and track follow-ups.
  • Serve as liaison to internal teams and external stakeholders, including senior-level contacts and representatives from regulatory or industry organizations.
• Document & Information Management
  • Draft, format, and proofread correspondence, presentations, and professional documentation related to regulatory or compliance work.
  • Organize and maintain files, monitor key deadlines, and ensure timely delivery of materials needed for reports, meetings, or reviews.
  • Support preparation of executive-level briefing books, tracking documents, and project summaries.
• Communication & Stakeholder Engagement
  • Act as the executives primary administrative point of contact, ensuring timely and professional responses to internal and external inquiries.
  • Maintain a high degree of confidentiality while handling sensitive communications and information.
  • Track outstanding items and follow-ups from meetings, ensuring smooth information flow between departments and stakeholders.
• Operational & Administrative Support
  • Prepare and submit expense reports, reconcile invoices, and coordinate with vendors or service providers as needed.
  • Maintain contact lists, scheduling trackers, and workflow tools to help keep the executives priorities aligned and on track.
  • Proactively identify opportunities to improve administrative efficiency and reduce scheduling or logistical conflicts.

• Minimum of 7 years of experience supporting a senior executive, preferably in a regulatory, healthcare, or compliance-intensive organization.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting tools and scheduling software.
• Impeccable organization, attention to detail, and time management.
• Discretion and professionalism in handling confidential matters.
• Bachelor s degree preferred.

• Benefits:
  Paid parking, medical including dental and vision, 401K match @ 6%, tuition reimbursement, bonus eligible.